How To Fix FMAVC012 - Overall budget exceeded by &2 for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 012

• Message text: Overall budget exceeded by &2 for &1

What causes this issue?

The overall budget has been exceeded by &V2& for the FM account
assignment &V1&. Depending on the type of document, this FM account
assignment is either a budget address, posting address, or RIB
object/RIB source address representing an RIB rule with call procedure.
Budget control on outgoing amounts (
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Expenditures</>) raised this
message for the following combination of availability control ledger
(and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity
</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '012'
INCLUDE FMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC012 - Overall budget exceeded by &2 for &1 ?

  The SAP error message FMAVC012 indicates that the overall budget has been exceeded for a specific commitment or expense. This message is part of the Funds Management (FM) module in SAP, which is used to manage budgets and ensure that expenditures do not exceed allocated funds.
  Cause:
  The error occurs when an attempt is made to post a transaction (such as a purchase order, invoice, or other financial commitment) that would cause the total expenditures to exceed the available budget for a particular cost center, internal order, or other budgetary unit. The message provides two placeholders:
  
  &1: This typically represents the budgetary unit (e.g., cost center, internal order).
  &2: This represents the amount by which the budget has been exceeded.
  
  Solution:
  To resolve the FMAVC012 error, you can take the following steps:
  
  
  Check Budget Availability:
  
  Review the budget assigned to the relevant cost center or internal order. Ensure that there are sufficient funds available to cover the new transaction.
  
  
  
  Adjust the Budget:
  
  If the budget is indeed insufficient, consider increasing the budget allocation for the relevant cost center or internal order. This can be done through the budget adjustment process in SAP.
  
  
  
  Review Existing Commitments:
  
  Check for any existing commitments or expenditures that may not have been accounted for. This includes open purchase orders, contracts, or other financial obligations that may be consuming the budget.
  
  
  
  Modify the Transaction:
  
  If possible, modify the transaction to reduce the amount being posted, ensuring it falls within the available budget.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about how to proceed, consult with your finance or budgeting team for guidance on how to handle the budgetary constraints.
  
  
  
  Use Budgeting Reports:
  
  Utilize SAP reports related to budget consumption and availability to get a clearer picture of your budget status. Reports like FMAVCR01 (Budget Consumption Report) can be helpful.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for budget management, such as:
  
  FMBB: Budgeting (for budget adjustments)
  FMAVCR01: Budget Consumption Report
  FMAVC: Availability Control settings
  
  
  
  Availability Control Settings: Review the settings for availability control in your SAP system. This includes checking whether the system is set to allow over-expenditure or if it strictly enforces budget limits.
  
  
  User Authorizations: Ensure that you have the necessary authorizations to view budget information and make adjustments.
  
  
  By following these steps, you should be able to address the FMAVC012 error and ensure that your transactions comply with the budgetary constraints in your SAP system.