How To Fix FMAVC011 - Overall budget of &2 exhausted for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 011

• Message text: Overall budget of &2 exhausted for &1

What causes this issue?

The overall budget of the availability control ledger &V2& has been
consumed for the FM account assignment &V1&. Depending on the type of
document, this FM account assignment is either a budget address, posting
address, or RIB object/RIB source address representing an RIB rule with
call procedure.
Budget control on outgoing amounts (
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Expenditures</>) raised this
message for the following combination of availability control ledger
(and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity
</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '011'
INCLUDE FMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC011 - Overall budget of &2 exhausted for &1 ?

  The SAP error message FMAVC011 indicates that the overall budget for a specific budget structure (represented by &2) has been exhausted for a particular commitment item or cost center (represented by &1). This error typically occurs in the context of budget control in SAP's Funds Management (FM) module, where the system checks whether there are sufficient budget funds available before allowing a transaction to proceed.
  Cause:
  
  Exhausted Budget: The most common cause is that the total commitments and expenditures have reached or exceeded the allocated budget for the specified budget structure.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect amounts or budget periods.
  Budget Release Issues: The budget may not have been properly released or may be in a status that does not allow for further commitments.
  Transaction Type: The type of transaction being processed may not be allowed under the current budgetary controls.
  
  Solution:
  
  Review Budget Status: Check the budget status for the relevant budget structure and commitment item. You can do this using transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Control).
  Adjust Budget: If necessary, increase the budget allocation for the relevant budget structure. This can be done through budget adjustments or budget transfers.
  Check Commitments: Review existing commitments and expenditures to ensure they are correctly recorded. If there are errors, correct them.
  Release Budget: If the budget is not released, ensure that it is properly released for use.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team for guidance on how to handle the budget and the specific transaction.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMBB (Budgeting), FMAVCR01 (Budget Control), and FMX1 (Budget Transfer).
  Budgeting Procedures: Understand your organization's budgeting procedures and policies to ensure compliance.
  SAP Documentation: Refer to SAP Help documentation for detailed information on Funds Management and budget control functionalities.
  User Roles: Ensure that you have the appropriate authorizations to view and modify budget information.
  
  By following these steps, you should be able to resolve the FMAVC011 error and ensure that your budget management processes are functioning correctly.