How To Fix FKKPREP168 - Balance > 0 (amount: &1) exceeds amount &2 for automatic write-off

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKPREP - Prepaid Functions

• Message number: 168

• Message text: Balance > 0 (amount: &1) exceeds amount &2 for automatic write-off

What causes this issue?

The difference between the balances exceeds the limit value entered in
Customizing (see Customizing for Contract Accounts Receivable and
Payable under <LS>Prepaid Processing -> Closing Activities -> Define
Specifications for Closing Activities</>).

System Response

The system does not allow an automatic write-off.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKPREP168 - Balance > 0 (amount: &1) exceeds amount &2 for automatic write-off ?

  The SAP error message FKKPREP168 indicates that there is an issue with the automatic write-off process in the SAP system, specifically related to the balance of an item that is being considered for write-off. The message states that the balance of the item (amount: &1) exceeds the allowable amount (amount: &2) for the automatic write-off.
  Cause:
  
  Balance Exceeds Write-off Limit: The primary cause of this error is that the outstanding balance of the item you are trying to write off is greater than the maximum limit set for automatic write-offs in the system.
  Configuration Settings: The configuration settings for automatic write-offs may not be aligned with the actual balances in the accounts. This could be due to incorrect thresholds set for write-offs.
  Data Entry Errors: There may be data entry errors or discrepancies in the amounts that are being processed for write-off.
  
  Solution:
  
  
  Review Write-off Limits: Check the configuration settings for automatic write-offs in the SAP system. You may need to adjust the thresholds to allow for larger balances to be written off automatically.
  
  This can typically be done in the customizing settings under Financial Accounting (FI) or Contract Accounts Receivable and Payable (FI-CA).
  
  
  
  Manual Write-off: If the balance exceeds the allowable amount for automatic write-off, consider processing the write-off manually for the specific item. This can be done through the appropriate transaction codes in SAP.
  
  
  Check Item Details: Review the details of the item that is causing the error. Ensure that there are no discrepancies in the amounts and that the item is eligible for write-off.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling write-off processes and error messages.
  
  
  Contact SAP Support: If the issue persists and you are unable to resolve it through configuration changes or manual processing, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as F-32 (Clear Customer), F-44 (Clear Vendor), or specific transaction codes for write-offs in FI-CA.
  Configuration Path: The configuration for automatic write-offs can usually be found under:
  
  SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Write-Offs > Automatic Write-Offs.
  
  
  User Exits and BAdIs: If custom logic is required, consider implementing user exits or Business Add-Ins (BAdIs) that may allow for more flexible handling of write-off conditions.
  
  By addressing the balance limits and ensuring proper configuration, you should be able to resolve the FKKPREP168 error and successfully process write-offs in SAP.