How To Fix FKKPREP167 - Balance < 0 (amount: &1) exceeds amount &2 for automatic write-off

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKPREP - Prepaid Functions

• Message number: 167

• Message text: Balance < 0 (amount: &1) exceeds amount &2 for automatic write-off

What causes this issue?

The difference between the balances exceeds the limit value entered in
Customizing (see Customizing for Contract Accounts Receivable and
Payable under Prepaid Processing -> Closing Activities -> Define
Specifications for Closing Activities). Automatic write-off is not
possible.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKPREP167 - Balance < 0 (amount: &1) exceeds amount &2 for automatic write-off ?

  The SAP error message FKKPREP167 indicates that there is an issue with the automatic write-off process in the SAP system, specifically related to the balance of an account. The message states that the balance is less than zero and exceeds the specified amount for the automatic write-off.
  Cause:
  
  Negative Balance: The error occurs when the system attempts to process an automatic write-off for an account that has a negative balance (i.e., the amount to be written off is greater than the allowable limit).
  Configuration Issues: There may be configuration settings in the write-off criteria that are not aligned with the actual account balances.
  Data Entry Errors: Incorrect data entry or misconfiguration in the customer or vendor accounts can lead to discrepancies in the balances.
  Threshold Settings: The threshold settings for automatic write-offs may not be set correctly, leading to the system rejecting the write-off request.
  
  Solution:
  
  Review Account Balances: Check the account balance to ensure that it is correct. If there are discrepancies, investigate the source of the negative balance.
  Adjust Write-off Criteria: Review and adjust the criteria for automatic write-offs in the configuration settings. Ensure that the thresholds are set appropriately to allow for the write-off of the specified amounts.
  Manual Write-off: If the automatic write-off cannot be processed due to the negative balance, consider performing a manual write-off for the account.
  Data Validation: Validate the data entries for the accounts involved to ensure that there are no errors or inconsistencies that could lead to negative balances.
  Consult Documentation: Refer to SAP documentation or help resources for specific configuration settings related to write-offs in your version of SAP.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as F-28 (Post Incoming Payments) or F-32 (Clear Customer) to manually handle the accounts.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling write-offs.
  User Roles and Authorizations: Ensure that the user attempting the write-off has the necessary authorizations to perform the action.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in financial accounting within SAP.