How To Fix FKKINV507 - Retention period for billing document too short

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKINV - Invoicing in Contract Accounts Receivable and Payable

• Message number: 507

• Message text: Retention period for billing document too short

trados = fi

What causes this issue?

The retention period specified for the billing document (&V1& days) is
too h
igh. For the invoicing document, you have defined a retention period of
&V2& days. The retention period defined must be longer than or the same
as the retention period of the invoicing documents.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Define a longer retention period.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKINV507 - Retention period for billing document too short ?

  The SAP error message FKKINV507 indicates that the retention period for a billing document is too short. This typically occurs in the context of the SAP Convergent Invoicing (CI) or Contract Accounts Receivable and Payable (FI-CA) modules, where billing documents need to be retained for a certain period for legal, auditing, or business purposes.
  Cause:
  The error is triggered when the system checks the retention period defined for billing documents and finds that it is shorter than the required retention period for the specific document type or transaction. This can happen due to:
  
  Configuration Settings: The retention period settings in the system may not align with the business requirements or legal regulations.
  Document Type Settings: The specific billing document type may have a defined retention period that is shorter than what is needed.
  Custom Logic: Any custom logic or enhancements that affect the retention period may inadvertently lead to this error.
  
  Solution:
  To resolve the FKKINV507 error, you can take the following steps:
  
  
  Check Retention Period Configuration:
  
  Go to the configuration settings for billing documents in the SAP system.
  Navigate to the relevant configuration path (usually found under Financial Accounting > Accounts Receivable and Payable > Contract Accounts Receivable and Payable > Basic Functions > Retention Periods).
  Verify the retention period settings for the billing document type in question.
  
  
  
  Adjust Retention Period:
  
  If the retention period is indeed too short, adjust it to meet the required duration. This may involve extending the retention period to comply with legal or business requirements.
  
  
  
  Review Document Type Settings:
  
  Check the settings for the specific billing document type that is causing the error. Ensure that the retention period is set appropriately.
  
  
  
  Consult Legal Requirements:
  
  If necessary, consult with legal or compliance teams to understand the required retention periods for billing documents in your jurisdiction.
  
  
  
  Testing:
  
  After making changes, test the billing process again to ensure that the error no longer occurs.
  
  
  
  Documentation:
  
  Document any changes made to the configuration for future reference and compliance.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered and resolved similar issues.
  Training and Documentation: Ensure that relevant personnel are trained on the importance of retention periods and how to configure them correctly in SAP.
  
  By following these steps, you should be able to resolve the FKKINV507 error and ensure that your billing documents are retained for the appropriate duration.