How To Fix FKKINV509 - &1 billing documents correspond to selection criteria and retention perd

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKINV - Invoicing in Contract Accounts Receivable and Payable

• Message number: 509

• Message text: &1 billing documents correspond to selection criteria and retention perd

trados = fi

What causes this issue?

&V1& billing documents correspond to the selection criteria. The date
of cr
eation (<LS> CRDAT</>) and the end of the document period are outside of
the retention period.
These documents also correspond to the enhanced customer checks.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKINV509 - &1 billing documents correspond to selection criteria and retention perd ?

  The SAP error message FKKINV509 typically indicates that there are billing documents that match the selection criteria and retention period specified in your transaction, but they cannot be processed due to certain conditions. This error is often encountered in the context of billing and invoicing in SAP's Contract Accounts Receivable and Payable (FI-CA) module.
  Cause:
  
  
  Retention Period: The billing documents you are trying to process may fall within a retention period that prevents them from being selected or processed. This could be due to legal or business rules that dictate how long certain documents must be retained before they can be archived or deleted.
  
  
  Selection Criteria: The selection criteria you have set may be too broad or not aligned with the documents you are trying to process. This could include date ranges, document types, or other filters that do not match the existing billing documents.
  
  
  Document Status: The status of the billing documents may not allow them to be processed. For example, if they are already cleared, archived, or in a state that does not permit further processing.
  
  
  Solution:
  
  
  Review Retention Settings: Check the retention settings in your SAP system to ensure that the documents you are trying to process are not within a restricted retention period. You may need to adjust these settings or wait until the retention period has expired.
  
  
  Adjust Selection Criteria: Re-evaluate the selection criteria you are using. Make sure that the criteria accurately reflect the documents you wish to process. Narrowing down the selection criteria may help in identifying the correct documents.
  
  
  Check Document Status: Investigate the status of the billing documents in question. Ensure that they are in a state that allows for processing. If necessary, consult with your finance or accounting team to understand the implications of the document status.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for more specific guidance on the error message and its implications. This can provide insights into how to resolve the issue based on your specific configuration and business processes.
  
  
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. They can provide more detailed insights based on your system configuration and the specific circumstances of the error.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP FI-CA that may help you in managing billing documents, such as FKKINV (for billing document processing).
  SAP Notes: Check for any SAP Notes related to FKKINV509, as there may be patches or updates that address known issues with this error.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, providing additional context or solutions.
  
  By following these steps, you should be able to diagnose and resolve the FKKINV509 error in your SAP system.