How To Fix FKKINV505 - Specify a retention period for deletion of additional data

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKINV - Invoicing in Contract Accounts Receivable and Payable

• Message number: 505

• Message text: Specify a retention period for deletion of additional data

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FKKINV505 - Specify a retention period for deletion of additional data ?

  The SAP error message FKKINV505 indicates that a retention period for the deletion of additional data has not been specified in the system. This error typically arises in the context of the SAP Contract Accounts Receivable and Payable (FI-CA) module, particularly when dealing with the deletion of additional data related to invoices or other financial documents.
  Cause:
  The error occurs because the system requires a defined retention period to manage the deletion of additional data. This retention period is necessary to ensure compliance with legal and business requirements regarding data retention and deletion.
  Solution:
  To resolve the error, you need to specify a retention period for the deletion of additional data. Here are the steps to do this:
  
  
  Access the Customizing Settings:
  
  Go to the SAP Easy Access screen.
  Navigate to the following path: SPRO -> SAP Reference IMG -> Financial Accounting -> Contract Accounts Receivable and Payable -> Basic Settings -> Define Retention Periods for Deletion of Additional Data.
  
  
  
  Define Retention Period:
  
  In the configuration screen, you can define the retention periods for different types of additional data.
  Specify the retention period according to your organization's data retention policy. This period is usually defined in years.
  
  
  
  Save Your Changes:
  
  After entering the required retention periods, save your changes.
  
  
  
  Re-attempt the Operation:
  
  Once the retention period is defined, re-attempt the operation that triggered the error message.
  
  
  
  Related Information:
  
  Legal Compliance: It's important to ensure that the retention periods comply with local laws and regulations regarding data retention.
  Data Management: Properly managing retention periods helps in maintaining data integrity and optimizing database performance.
  Documentation: Refer to SAP documentation or consult with your SAP Basis or FI-CA consultant for specific guidelines related to your organization's configuration.
  
  If the issue persists after following these steps, it may be necessary to check for additional configuration settings or consult with SAP support for further assistance.