How To Fix FKKINV504 - Retention period of additional data is longer than that of billing docs

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKINV - Invoicing in Contract Accounts Receivable and Payable

• Message number: 504

• Message text: Retention period of additional data is longer than that of billing docs

trados = fi

What causes this issue?

For the additional data, you have specified a retention period that is l
onger than the retention period of the billing documents. However, the
retention period must be shorter than that of the billing documents.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the number of days for the additional data or the billing documen
ts.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKINV504 - Retention period of additional data is longer than that of billing docs ?

  The SAP error message FKKINV504 indicates that there is a discrepancy between the retention period of additional data and the retention period of billing documents in the SAP system. This error typically arises in the context of contract accounts receivable and payable (FI-CA) when the system is trying to process billing documents or related data.
  Cause:
  The error occurs when the retention period set for additional data (such as payment history, billing history, etc.) is longer than the retention period set for the billing documents themselves. This can happen due to configuration settings in the system where the retention periods for different types of data are not aligned.
  Solution:
  To resolve this error, you need to ensure that the retention periods for additional data and billing documents are consistent. Here are the steps you can take:
  
  
  Check Retention Period Settings:
  
  Go to the configuration settings for the billing documents and additional data in the SAP system.
  You can find these settings in the following path:
  
  SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Contract Accounts Receivable and Payable > Basic Functions > Data Retention > Define Retention Periods.
  
  
  Review the retention periods defined for both billing documents and additional data.
  
  
  
  Adjust Retention Periods:
  
  If the retention period for additional data is longer, consider adjusting it to match the retention period of the billing documents.
  Alternatively, if the business requirement allows, you can extend the retention period of the billing documents to match that of the additional data.
  
  
  
  Testing:
  
  After making the necessary adjustments, perform a test to ensure that the error no longer occurs when processing billing documents or related data.
  
  
  
  Documentation:
  
  Document any changes made to the configuration for future reference and to inform relevant stakeholders.
  
  
  
  Related Information:
  
  Retention Periods: These are defined in the system to manage how long certain types of data are kept before they can be archived or deleted. It is important for compliance and data management.
  FI-CA Module: The error is specific to the Contract Accounts Receivable and Payable module, which is used for managing customer accounts and billing in SAP.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates related to this error message.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further troubleshooting.