How To Fix FKKINV506 - Retention period for invoicing document too long

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKINV - Invoicing in Contract Accounts Receivable and Payable

• Message number: 506

• Message text: Retention period for invoicing document too long

trados = fi

What causes this issue?

The retention period specified for the invoicing document (&V1& days) is
too high. For the billing document, you have defined a retention period
of &V2& days. The retention period defined must be shorter than or the
same as the retention period of the billing documents.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Define a shorter retention period.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKINV506 - Retention period for invoicing document too long ?

  The SAP error message FKKINV506 indicates that the retention period for an invoicing document is too long. This error typically arises in the context of the SAP Convergent Invoicing (CI) module, which is part of the SAP Financials suite. The retention period is the time frame during which the invoicing document must be retained in the system before it can be archived or deleted.
  Cause:
  The error occurs when the retention period defined for the invoicing document exceeds the maximum allowed limit set in the system configuration. This can happen due to:
  
  Configuration Settings: The retention period for invoicing documents may be set too long in the system settings.
  Document Lifecycle: The document may have been created with a retention period that does not comply with the company's policies or system settings.
  Data Entry Errors: Incorrect data entry during the creation of the invoicing document may lead to an excessively long retention period.
  
  Solution:
  To resolve the FKKINV506 error, you can take the following steps:
  
  
  Check Configuration Settings:
  
  Navigate to the configuration settings for the invoicing documents in the SAP system.
  Verify the retention period settings and adjust them if necessary to ensure they comply with the company's policies.
  
  
  
  Review Document Retention Period:
  
  Check the specific invoicing document that triggered the error.
  If the retention period is indeed too long, you may need to modify the document or create a new one with a compliant retention period.
  
  
  
  Consult Documentation:
  
  Review the SAP documentation or help files related to invoicing and retention periods to understand the limits and best practices.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue through configuration changes or document adjustments, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Retention Period Settings: These settings can usually be found in the customizing transaction (SPRO) under Financial Accounting (FI) > Accounts Receivable and Accounts Payable > Document Management > Define Retention Periods.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  User Roles and Authorizations: Ensure that the user attempting to make changes has the necessary authorizations to modify retention periods or invoicing documents.
  
  By following these steps, you should be able to address the FKKINV506 error and ensure that your invoicing documents comply with the required retention policies.