How To Fix FKKCOLL118 - Collection unit ID &1 is already being used for another business partner

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKCOLL - Submission to Ext.Collection Agency/Legal Dunning Procedure

• Message number: 118

• Message text: Collection unit ID &1 is already being used for another business partner

What causes this issue?

The collection unit ID cannot be used for multiple business partners.
The ID &V1& must be used for business partner &V2&, but was already used
for business partner &V3&.

System Response

Data posting is canceled.

How to fix this error?

Check the payload and check with the collection agency, if necessary.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKCOLL118 - Collection unit ID &1 is already being used for another business partner ?

  The SAP error message FKKCOLL118 indicates that a collection unit ID is already in use for another business partner. This typically occurs in the context of SAP's Contract Accounts Receivable and Payable (FI-CA) module, which is used for managing customer accounts and collections.
  Cause:
  The error arises when you attempt to assign a collection unit ID to a business partner that is already assigned to a different business partner. This can happen due to:
  
  Duplicate Assignment: The collection unit ID is already linked to another business partner in the system.
  Data Entry Error: Incorrect data entry or selection of the collection unit ID.
  System Configuration: Issues in the configuration of the collection unit settings or business partner settings.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Assignments:
  
  Use transaction codes like BP (Business Partner) or FQZ1 (Manage Collection Units) to check which business partner is currently using the collection unit ID in question.
  Identify if the collection unit ID is indeed assigned to another business partner.
  
  
  
  Reassign Collection Unit:
  
  If the collection unit ID is incorrectly assigned, you may need to reassign it to the correct business partner. This can be done through the relevant transaction codes or configuration settings.
  
  
  
  Create a New Collection Unit:
  
  If the collection unit ID must remain with the existing business partner, consider creating a new collection unit ID for the new business partner.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to collection units and business partner management for additional guidance.
  
  
  
  Check Configuration:
  
  If you have access, check the configuration settings in the SAP system to ensure that the collection unit settings are correctly defined.
  
  
  
  Contact Support:
  
  If the issue persists and you cannot resolve it, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as BP (Business Partner), FQZ1 (Manage Collection Units), and FQZ2 (Display Collection Units).
  SAP Notes: Check for any SAP Notes related to this error message for potential patches or updates that may address the issue.
  User Roles: Ensure that you have the necessary permissions to view and modify collection units and business partner assignments.
  
  By following these steps, you should be able to identify the cause of the error and implement a suitable solution.