How To Fix FKK_DMS116 - Enter a retention period for the document

SAP Error Message - Details

• Message type: E = Error

• Message class: FKK_DMS - Message Class for FI-CA Document Management Service

• Message number: 116

• Message text: Enter a retention period for the document

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message FKK_DMS116 - Enter a retention period for the document ?

  The SAP error message FKK_DMS116 indicates that a retention period for a document is required but has not been specified. This error typically occurs in the context of Document Management System (DMS) functionalities within SAP, particularly when dealing with financial documents or records that need to adhere to specific retention policies.
  Cause:
  The error arises when:
  
  A document is being created or processed, and the system requires a retention period to be defined.
  The retention period is a mandatory field in the configuration of the document type or the specific transaction you are working with.
  The document type or the configuration settings do not have a default retention period defined.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Enter a Retention Period:
  
  When prompted with the error, check the document entry screen for a field labeled "Retention Period" or similar.
  Enter a valid retention period that complies with your organization's document retention policy.
  
  
  
  Check Document Type Configuration:
  
  Navigate to the configuration settings for the document type you are using.
  Ensure that a default retention period is set for that document type. This can often be done in the customizing settings of SAP under the DMS configuration.
  
  
  
  Review User Authorizations:
  
  Ensure that you have the necessary authorizations to enter or modify the retention period for documents.
  
  
  
  Consult with Your SAP Administrator:
  
  If you are unsure about the appropriate retention period or how to configure it, consult with your SAP administrator or the team responsible for document management policies in your organization.
  
  
  
  Check for System Notes or Updates:
  
  Sometimes, specific SAP notes or updates may address issues related to document retention. Check the SAP Support Portal for any relevant notes.
  
  
  
  Related Information:
  
  Retention Period Definition: The retention period is the duration for which a document must be kept before it can be archived or deleted, based on legal, regulatory, or organizational policies.
  Document Management System (DMS): DMS in SAP is used to manage documents and records efficiently, ensuring compliance with various regulations.
  Transaction Codes: Familiarize yourself with relevant transaction codes related to DMS, such as CV01N (Create Document), CV02N (Change Document), and CV03N (Display Document).
  
  By following these steps, you should be able to resolve the FKK_DMS116 error and successfully enter the required retention period for your document.