How To Fix FKK_DMS036 - Correspondence &1 of type &2 has already been added

SAP Error Message - Details

• Message type: E = Error

• Message class: FKK_DMS - Message Class for FI-CA Document Management Service

• Message number: 036

• Message text: Correspondence &1 of type &2 has already been added

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FKK_DMS036 - Correspondence &1 of type &2 has already been added ?

  The SAP error message FKK_DMS036 indicates that a correspondence of a specific type has already been added to the system. This error typically occurs in the context of the SAP Contract Accounts Receivable and Payable (FI-CA) module, particularly when dealing with document management or correspondence processing.
  Cause:
  The error is triggered when the system detects that an attempt is being made to add a correspondence (e.g., a letter, notification, or other communication) that has already been recorded for the specified account or document. This can happen due to:
  
  Duplicate Entry: The user is trying to add the same correspondence again.
  System Logic: The system has built-in checks to prevent duplicate correspondences for the same account and type.
  Incorrect Process Flow: The process being followed may not align with the expected workflow, leading to attempts to re-add existing correspondences.
  
  Solution:
  To resolve the error, consider the following steps:
  
  
  Check Existing Correspondences: Review the existing correspondences for the account or document in question to confirm that the correspondence has indeed already been added. You can do this by navigating to the relevant transaction or report that lists correspondences.
  
  
  Avoid Duplicate Entries: If the correspondence is already present, avoid trying to add it again. If you need to make changes, look for options to edit or update the existing correspondence instead.
  
  
  Review Process Flow: Ensure that the process you are following aligns with the expected workflow. If you are unsure, consult with your SAP functional consultant or refer to the documentation for the specific process.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant notes or updates regarding this error message. There may be specific patches or updates that address known issues.
  
  
  Custom Development: If your organization has custom developments or enhancements, ensure that they are not causing unintended behavior leading to this error.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in FI-CA that deal with correspondence, such as FKK_CORR (for managing correspondences).
  Documentation: Review SAP documentation related to FI-CA and document management for best practices on handling correspondences.
  User Roles and Authorizations: Ensure that the user has the appropriate roles and authorizations to add or manage correspondences.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or a consultant who specializes in FI-CA for further assistance.