How To Fix FITVPS726 - Period &1 contains a cash advance and cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 726

• Message text: Period &1 contains a cash advance and cannot be deleted

What causes this issue?

Period <(>&<)>1 contains a cash advance and cannot be deleted

System Response

In the cancellation process, a settled and transferred period is
identified for which a new version was created due to a change. If cash
advances were created, this new version of the period cannot initially
be deleted.

How to fix this error?

Before the period can be canceled, existing cash advances first need to
be settled, transferred, and posted to FI.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS726 - Period &1 contains a cash advance and cannot be deleted ?

  The SAP error message FITVPS726 indicates that a specific period contains a cash advance, which prevents the deletion of that period. This error typically arises in the context of financial transactions, particularly when dealing with travel management or expense reporting in SAP.
  Cause:
  The error occurs because the system has detected that there are cash advances recorded in the specified period. Cash advances are prepayments made to employees for travel or other expenses, and they must be settled before the period can be deleted. The presence of these cash advances means that the financial integrity of the records would be compromised if the period were deleted.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Cash Advances: Check the period in question to identify any cash advances that have been recorded. You can do this by reviewing the relevant travel or expense reports.
  
  
  Clear Cash Advances: If the cash advances are no longer needed, you can either:
  
  Settle the cash advances by processing the necessary expense reports and ensuring that the advances are accounted for.
  Reverse or delete the cash advances if they were entered in error, provided that this is permissible according to your organization's policies.
  
  
  
  Re-attempt Deletion: Once all cash advances in the specified period have been settled or removed, you can attempt to delete the period again.
  
  
  Consult Documentation: If you are unsure about how to handle cash advances or the deletion process, refer to your organization's SAP documentation or consult with your SAP support team.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 (Travel Expenses) or FB08 (Reverse Document) that may help in managing cash advances.
  Authorization: Ensure you have the necessary permissions to delete periods or manage cash advances in the system.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or updates that may affect the handling of cash advances.
  
  By following these steps, you should be able to resolve the FITVPS726 error and successfully manage the periods in your SAP system.