How To Fix FITVPS604 - System will set vehicle class because of partial mileage reimbursement

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 604

• Message text: System will set vehicle class because of partial mileage reimbursement

What causes this issue?

The 'Full Mileage Reimbursement' indicator was not set, but the vehicle
class is 'Full Mileage Reimbursement'.

System Response

If the 'Full Mileage Reimbursement' indicator is not set, the system
selects the corresponding vehicle class 'Partial Mileage Reimbursement'.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS604 - System will set vehicle class because of partial mileage reimbursement ?

  The SAP error message FITVPS604 indicates that the system is automatically setting the vehicle class due to a partial mileage reimbursement. This typically occurs in the context of travel management or expense reporting within SAP, where the system needs to determine the appropriate vehicle class based on the mileage reimbursement that has been processed.
  Cause:
  
  Partial Mileage Reimbursement: The error arises when a user submits a mileage reimbursement that does not cover the full distance traveled or is not aligned with the expected vehicle class.
  Configuration Issues: There may be configuration settings in the SAP system that dictate how vehicle classes are assigned based on mileage.
  Data Entry Errors: Incorrect data entry in the mileage reimbursement request can lead to this error, such as entering an incorrect distance or vehicle type.
  
  Solution:
  
  Review Mileage Submission: Check the mileage reimbursement request for accuracy. Ensure that the distance entered matches the actual travel and that it aligns with the vehicle class being claimed.
  Verify Vehicle Class Configuration: Consult with your SAP administrator or configuration team to ensure that the vehicle class settings are correctly configured in the system. This includes checking the mapping of mileage rates to vehicle classes.
  Adjust Reimbursement Request: If the mileage is indeed partial, consider adjusting the reimbursement request to reflect the correct vehicle class or mileage.
  Consult Documentation: Refer to SAP documentation or user manuals for specific guidance on handling mileage reimbursements and vehicle class assignments.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  Related Information:
  
  SAP Modules: This error is typically related to the SAP Travel Management (FI-TV) module.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 (Travel Expenses) or TRIP (Travel Management) for managing travel expenses.
  User Roles: Ensure that users have the appropriate roles and permissions to submit mileage reimbursements and that they are trained on the correct procedures.
  System Updates: Keep the SAP system updated, as patches and updates may resolve known issues related to mileage reimbursement processing.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the FITVPS604 error effectively.