How To Fix FITVPS473 - Cancellation not possible; overlapping absences in DA period

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 473

• Message text: Cancellation not possible; overlapping absences in DA period

What causes this issue?

You have created a duty allocation and want to cancel a parallel
business trip. This is not possible because the absences of the cor
responding duty allocation period overlap with the period of the
parallel business trip.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the start date or end date of the parallel business trip to be
approved, or adjust the absence times in the corresponding duty
allocation period. If there is no longer an overlap, you can cancel the
parallel business trip.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS473 - Cancellation not possible; overlapping absences in DA period ?

  The SAP error message FITVPS473, which states "Cancellation not possible; overlapping absences in DA period," typically occurs in the context of managing employee absences in SAP's Human Capital Management (HCM) module. This error indicates that there are overlapping absence records for the same employee during a specified period, which prevents the cancellation of an absence.
  Cause:
  
  
  Overlapping Absences: The primary cause of this error is that the absence you are trying to cancel overlaps with another absence that is already recorded in the system. For example, if an employee has a sick leave recorded from January 1 to January 5 and you try to cancel a vacation request that overlaps with those dates, the system will throw this error.
  
  
  Data Entry Errors: Sometimes, data entry errors can lead to overlapping absence records. This can happen if multiple absence types are entered incorrectly or if there are changes made to absence records that were not properly updated.
  
  
  Absence Quotas: If the absence you are trying to cancel is linked to a specific quota (like sick leave or vacation), and there are other absences that utilize the same quota, it may also lead to this error.
  
  
  Solution:
  
  
  Check for Overlapping Absences: Review the absence records for the employee in question. Look for any existing absences that overlap with the absence you are trying to cancel. You can do this by navigating to the employee's absence records in SAP.
  
  
  Adjust Absence Records: If you find overlapping absences, you may need to adjust or delete the conflicting absence records before you can cancel the desired absence. Ensure that the absence periods do not overlap.
  
  
  Consult with HR: If you are unsure about how to proceed or if the absence records are complex, it may be beneficial to consult with your HR department or the person responsible for managing employee absences.
  
  
  Use Transaction Codes: You can use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and manage absence records.
  
  
  System Configuration: In some cases, the issue may be related to system configuration. If you suspect this is the case, you may need to involve your SAP technical team to check the configuration settings related to absence management.
  
  
  Related Information:
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its system, and there may be specific notes addressing this error.
  
  
  Documentation: Review SAP documentation related to absence management for best practices and guidelines on handling absences and cancellations.
  
  
  Training: If this error occurs frequently, consider providing training for users who manage absence records to minimize data entry errors and improve understanding of the system.
  
  
  By following these steps, you should be able to resolve the FITVPS473 error and manage employee absences more effectively in SAP.