How To Fix FITVPS475 - Deletion not possible; overlapping absences in DA period

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 475

• Message text: Deletion not possible; overlapping absences in DA period

What causes this issue?

You have created a duty allocation and want to delete a parallel
business trip. This is not possible because the absences of the cor
responding duty allocation period overlap with the period of the
parallel business trip.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the start date or end date of the parallel business trip to be
approved, or adjust the absence times in the corresponding duty
allocation period. If there is no longer an overlap, you can delete the
parallel business trip.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS475 - Deletion not possible; overlapping absences in DA period ?

  The SAP error message FITVPS475 indicates that a deletion of an absence record is not possible due to overlapping absences in the designated absence (DA) period. This typically occurs in the context of managing employee absences in SAP's Human Capital Management (HCM) module, particularly when dealing with time management.
  Cause:
  The error arises when you attempt to delete an absence record that overlaps with another existing absence record for the same employee within the same time frame. SAP enforces this rule to maintain data integrity and ensure that absence records do not conflict with one another.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Existing Absences: Review the absence records for the employee in question. You can do this by navigating to the relevant infotype (e.g., Infotype 2001 for Absences) and checking for any overlapping entries.
  
  
  Identify Overlaps: Look for any absences that have start and end dates that overlap with the absence you are trying to delete. 
  
  
  Adjust or Delete Overlapping Absences: 
  
  If you find overlapping absences that are not needed, you may need to delete or adjust those records first.
  If the overlapping absence is valid, consider whether you can adjust the dates of the absence you want to delete instead.
  
  
  
  Use the Correct Transaction: Ensure you are using the correct transaction code (e.g., PA30 for maintaining HR master data) to make the necessary changes.
  
  
  Consult with HR: If you are unsure about which absences can be modified or deleted, consult with your HR department or the person responsible for time management in your organization.
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes related to absences, such as Infotype 2001 (Absences) and Infotype 2002 (Attendance).
  Authorization: Ensure you have the necessary authorizations to make changes to absence records.
  Documentation: Refer to SAP documentation or your organization's SAP user guide for specific procedures related to absence management.
  SAP Notes: Check for any relevant SAP Notes that might provide additional insights or solutions related to this error message.
  
  By following these steps, you should be able to resolve the FITVPS475 error and manage the absence records effectively.