How To Fix FITVPS472 - Cancellation not possible; overlapping absences in SA period

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 472

• Message text: Cancellation not possible; overlapping absences in SA period

What causes this issue?

You have created a separation allowance and want to cancel a parallel
business trip. This is not possible because the absences of the
corresponding separation allowance period overlap with the period of the
parallel business trip.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the start date or end date of the parallel business trip to be
approved, or adjust the absence times in the corresponding separation
allowance period. If there is no longer an overlap, you can cancel the
parallel business trip.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS472 - Cancellation not possible; overlapping absences in SA period ?

  The SAP error message FITVPS472, which states "Cancellation not possible; overlapping absences in SA period," typically occurs in the context of managing employee absences in SAP HR (Human Resources) or SAP Time Management. This error indicates that there are overlapping absence records for the same employee within a specified period, which prevents the cancellation of an absence.
  Cause:
  
  
  Overlapping Absences: The primary cause of this error is that the absence you are trying to cancel overlaps with another absence that is already recorded in the system. For example, if an employee has a sick leave recorded from January 1 to January 10, and you try to cancel a vacation request that overlaps with those dates, the system will throw this error.
  
  
  Incorrect Absence Types: Sometimes, different absence types may have specific rules regarding overlaps. If the absence types are not configured correctly, it may lead to this error.
  
  
  Data Entry Errors: Manual entry errors can also lead to overlapping absence records, especially if the dates are not entered correctly.
  
  
  Solution:
  
  
  Check Existing Absences: Review the employee's absence records for the specified period. You can do this by navigating to the relevant infotype (e.g., IT2001 for Absences) and checking for any overlapping entries.
  
  
  Adjust Absence Dates: If you find overlapping absences, you may need to adjust the dates of the absences to ensure there are no conflicts. This may involve canceling or changing the dates of one of the absences.
  
  
  Use the Correct Absence Type: Ensure that the absence types being used are appropriate and do not conflict with each other. If necessary, consult with your HR or SAP administrator to verify the configuration of absence types.
  
  
  Consult with HR: If you are unsure about how to proceed, it may be helpful to consult with your HR department or SAP support team for guidance on how to resolve the issue without violating any company policies.
  
  
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and manage absence records.
  
  
  Related Information:
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its system, and there may be specific notes addressing this issue.
  
  
  Documentation: Review SAP documentation related to Time Management and Absence Management for best practices on managing employee absences.
  
  
  Training: If you frequently encounter this error, consider additional training on SAP HR modules to better understand how to manage absences effectively.
  
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.