How To Fix FITVPS465 - Approval not possible; overlapping absences in the DA period

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 465

• Message text: Approval not possible; overlapping absences in the DA period

What causes this issue?

You have created a duty allocation and want to approve a parallel
business trip. This is not possible because the absences of the co
rresponding duty allocation period overlap with the period of the
parallel business trip.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the start date or end date of the parallel business trip to be
approved, or adjust the absence times in the corresponding duty
allocation period. If there is no longer an overlap, you can approve the
parallel business trip.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS465 - Approval not possible; overlapping absences in the DA period ?

  The SAP error message FITVPS465, which states "Approval not possible; overlapping absences in the DA period," typically occurs in the context of managing employee absences in SAP's Time Management module. This error indicates that there are overlapping absence records for the same employee within the specified period, which prevents the approval of a new absence request.
  Cause:
  
  Overlapping Absences: The primary cause of this error is that the employee has existing absence records that overlap with the new absence request. For example, if an employee is already on leave from January 1 to January 10, and they submit a new leave request for January 5 to January 7, the system will flag this as an error due to the overlap.
  Incorrect Data Entry: Sometimes, the error can arise from incorrect data entry, where the dates of the absence requests are not properly aligned or checked against existing records.
  Configuration Issues: In some cases, the configuration settings in SAP regarding absence management may not be set up correctly, leading to issues in processing overlapping absences.
  
  Solution:
  
  Check Existing Absences: Review the employee's absence records in the system to identify any overlapping entries. This can be done through transaction codes like PA20 (Display HR Master Data) or PT50 (Display Absences).
  Modify Absence Request: If an overlap is found, the new absence request should be modified to avoid the conflicting dates. This may involve changing the start or end date of the new request.
  Cancel or Adjust Existing Absences: If the new absence request is more critical, consider canceling or adjusting the existing absence records to eliminate the overlap.
  Consult with HR: If there are complexities in managing the absences, it may be beneficial to consult with the HR department to ensure that all policies and procedures are being followed correctly.
  System Configuration Review: If the issue persists and seems to be a systemic problem, it may be necessary to review the configuration settings in SAP related to absence management. This may require the assistance of an SAP HR consultant or administrator.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30 (Maintain HR Master Data), PT50, and PT60 (Time Evaluation).
  Absence Types: Understand the different types of absences configured in the system, as some may have specific rules regarding overlaps.
  SAP Notes: Check for any SAP Notes or documentation that may address known issues or provide additional guidance on handling overlapping absences.
  User Training: Ensure that users involved in absence management are adequately trained to prevent data entry errors that could lead to such conflicts.
  
  By following these steps, you should be able to resolve the FITVPS465 error and manage employee absences effectively within the SAP system.