How To Fix FITVPS464 - Approval not possible; overlapping absences in the SA period

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 464

• Message text: Approval not possible; overlapping absences in the SA period

What causes this issue?

You have created a separation allowance and want to approve a parallel
business trip. This is not possible because the absences of the
corresponding separation allowance period overlap with the period of the
parallel business trip.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the start date or end date of the parallel business trip to be
approved, or adjust the absence times in the corresponding separation
allowance period. If there is no longer an overlap, you can approve the
parallel business trip.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS464 - Approval not possible; overlapping absences in the SA period ?

  The SAP error message FITVPS464 indicates that there are overlapping absences in the specified period for which an approval is being attempted. This typically occurs in the context of managing employee absences, such as sick leave, vacation, or other types of leave, where the system detects that two or more absence records overlap in time.
  Cause:
  
  Overlapping Absences: The primary cause of this error is that there are multiple absence records for the same employee that overlap in the specified approval period. For example, if an employee has a sick leave from January 1 to January 5 and also has a vacation request from January 3 to January 7, the system will flag this as an error.
  Incorrect Data Entry: Sometimes, the error can arise from incorrect data entry, where the absence periods were not properly defined or recorded.
  Configuration Issues: In some cases, the configuration of the absence types or the approval process in SAP may lead to this error if not set up correctly.
  
  Solution:
  
  Review Absence Records: Check the absence records for the employee in question. Look for any overlapping dates and resolve them by either adjusting the dates of the absences or canceling one of the overlapping requests.
  Adjust Absence Requests: If the overlapping absences are valid, consider adjusting the requests to ensure that they do not overlap. This may involve changing the start or end dates of one of the absences.
  Consult with HR: If you are unsure about how to proceed, consult with your HR department or the person responsible for managing employee absences. They may have specific policies or procedures in place for handling such situations.
  Use SAP Transaction Codes: Utilize relevant SAP transaction codes (like PA20 for displaying employee data or PA30 for maintaining employee data) to review and edit absence records.
  Check Configuration: If the issue persists, it may be necessary to check the configuration settings in SAP related to absence management. This may require assistance from an SAP HR consultant or administrator.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling overlapping absences.
  Documentation: Review SAP documentation related to absence management and approval processes to understand how the system handles these scenarios.
  Training: Consider training for HR personnel on how to manage absence records effectively to minimize the occurrence of such errors in the future.
  
  By following these steps, you should be able to resolve the FITVPS464 error and ensure that absence records are managed correctly within the SAP system.