How To Fix FITVPS449 - Trip cannot be reimbursed because exclusion period has been exceeded.

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 449

• Message text: Trip cannot be reimbursed because exclusion period has been exceeded.

What causes this issue?

The end of trip lies outside of the statutory exclusion period. As a
result, the travel expenses are no longer eligible for reimbursement.

System Response

The 'No Reimbursement for Trip' indicator was set by the system and
cannot be changed.
The trip costs are not reimbursed and thus shown as income-related
expenses.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS449 - Trip cannot be reimbursed because exclusion period has been exceeded. ?

  The SAP error message FITVPS449 indicates that a trip cannot be reimbursed because the exclusion period has been exceeded. This typically occurs in the context of travel expense management within SAP, where there are specific rules governing the reimbursement of expenses related to business trips.
  Cause:
  The error is triggered when an attempt is made to process a reimbursement for a trip that falls outside the allowed time frame for reimbursement. This exclusion period is often defined by company policy or configuration settings in the SAP system. Common reasons for this error include:
  
  Time Limit Exceeded: The trip's end date is beyond the defined exclusion period for reimbursement.
  Configuration Settings: The system settings may have been configured to restrict reimbursements to a certain time frame after the trip has concluded.
  Policy Changes: Changes in company policy regarding travel reimbursements may have been implemented, affecting the eligibility of past trips.
  
  Solution:
  To resolve the FITVPS449 error, consider the following steps:
  
  
  Check the Trip Dates: Verify the start and end dates of the trip in question. Ensure that they fall within the allowable reimbursement period as defined by your organization.
  
  
  Review Company Policy: Consult your company's travel reimbursement policy to understand the exclusion period. This information may be available in your employee handbook or through your HR department.
  
  
  Adjust Configuration (if applicable): If you have access to system configuration settings, check the parameters set for the exclusion period. This may require assistance from your SAP administrator or IT department.
  
  
  Submit a Manual Request: If the trip is indeed outside the exclusion period but you believe there are valid reasons for reimbursement, consider submitting a manual request for reimbursement to your finance or HR department, explaining the circumstances.
  
  
  Contact Support: If you are unable to resolve the issue through the above steps, consider reaching out to your SAP support team or helpdesk for further assistance.
  
  
  Related Information:
  
  SAP Documentation: Refer to SAP's official documentation for travel management and expense reporting for more detailed information on configuration settings and policies.
  User Training: Ensure that users involved in travel and expense reporting are trained on the policies and procedures to avoid similar issues in the future.
  Audit and Compliance: Regularly review and audit travel expense claims to ensure compliance with company policies and to identify any recurring issues.
  
  By following these steps, you should be able to address the FITVPS449 error and understand the underlying reasons for the reimbursement issue.