How To Fix FITVPS396 - You cannot copy absences for parallel business trips

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 396

• Message text: You cannot copy absences for parallel business trips

What causes this issue?

Absences for parallel business trips are automatically imported and
cannot be copied manually.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS396 - You cannot copy absences for parallel business trips ?

  The SAP error message FITVPS396, which states "You cannot copy absences for parallel business trips," typically occurs in the context of managing employee absences and business trips within the SAP system. This error indicates that there is a conflict when trying to copy absence records for employees who have overlapping business trips.
  Cause:
  The primary cause of this error is that the system has detected that the employee has overlapping business trips, and the absence records you are trying to copy are not compatible with these trips. In SAP, each business trip is associated with specific dates, and if an absence overlaps with these dates, the system prevents the copying of those absence records to avoid inconsistencies.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Business Trip Dates: Review the business trip records for the employee to identify any overlaps. Ensure that the dates of the business trips do not conflict with the absence dates you are trying to copy.
  
  
  Adjust Absence Dates: If possible, modify the absence dates to ensure they do not overlap with the business trip dates. This may involve changing the planned absence or creating a new absence record that does not conflict.
  
  
  Separate Absences: If the employee has multiple absences that need to be recorded, consider separating them into distinct records that do not overlap with the business trips.
  
  
  Consult with HR or SAP Support: If you are unsure about how to proceed or if the issue persists, consult with your HR department or SAP support team for further assistance. They may provide insights specific to your organization's configuration and policies.
  
  
  Related Information:
  
  SAP Notes and Documentation: Check SAP Notes for any updates or patches related to this error. SAP frequently releases updates that may address specific issues.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) or PR05 (Travel Expenses) to manage employee records effectively.
  User Authorization: Ensure that you have the necessary authorizations to make changes to absence and business trip records in the SAP system.
  
  By following these steps, you should be able to resolve the FITVPS396 error and manage employee absences and business trips more effectively.