How To Fix FITVPS394 - Pers. no. &1 trip no. &2 not approved (request for FMR w/o SOI)

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 394

• Message text: Pers. no. &1 trip no. &2 not approved (request for FMR w/o SOI)

What causes this issue?

An attempt was made to approve a travel request or an expense report for
which full mileage reimbursement has been requested by the traveler, but
the significant official interest has not yet been certified by the
manager or department.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Select the travel request or expense report so that a dialog box appears
in which you can decide whether the significant official interest is to
be certified or rejected.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS394 - Pers. no. &1 trip no. &2 not approved (request for FMR w/o SOI) ?

  The SAP error message FITVPS394 indicates that a specific personnel number (indicated by &1) and trip number (indicated by &2) have not been approved in the context of a request for Funds Management Reporting (FMR) without a Statement of Intent (SOI). This error typically arises in the context of travel management and funds management within SAP.
  Cause:
  
  Approval Process: The trip request associated with the personnel number has not gone through the necessary approval process. This could be due to the request being in a pending state or not being submitted for approval.
  Missing SOI: The system is expecting a Statement of Intent (SOI) for the trip, which is not present. The SOI is often required for budgetary control and to ensure that funds are allocated appropriately.
  Configuration Issues: There may be configuration settings in the SAP system that dictate the approval workflow for travel requests, which could be misconfigured or not aligned with the current process.
  
  Solution:
  
  Check Approval Status: Verify the approval status of the trip request. Ensure that it has been submitted and approved by the necessary authorities. You may need to follow up with the approver or check the workflow status in the SAP system.
  Submit SOI: If the system requires a Statement of Intent, ensure that it is submitted and properly linked to the trip request. This may involve creating or updating the SOI in the system.
  Review Configuration: If the issue persists, consult with your SAP administrator or technical team to review the configuration settings related to travel management and funds management. Ensure that the approval workflow is correctly set up and that all necessary parameters are in place.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling this error message. This may provide additional insights into the approval process and requirements for FMR.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PR05 (Travel Expenses) or FMAVCR01 (Funds Management) to check the status of the trip and related financial documents.
  User Roles: Ensure that the user has the appropriate roles and permissions to view and approve travel requests.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide updates on known issues and fixes.
  
  If the problem continues after following these steps, it may be beneficial to escalate the issue to your SAP support team for further investigation.