How To Fix FITVPS246 - Enter the absence for the last day of the previous duty allocation period

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 246

• Message text: Enter the absence for the last day of the previous duty allocation period

What causes this issue?

You have entered an absence on the first day of the duty allocation
period.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Since absences need to be entered for each individual calendar day and
the current duty allocation period starts after 00:00, also enter the
same absence for the remaining day of absence on the last day of the
preceding duty allocation period.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS246 - Enter the absence for the last day of the previous duty allocation period ?

  The SAP error message FITVPS246 typically occurs in the context of time management and absence management within the SAP system. This error indicates that the user is trying to enter an absence for a date that falls on the last day of the previous duty allocation period, which is not allowed according to the system's configuration.
  Cause:
  
  Duty Allocation Period: The error arises because the absence entry is being attempted on the last day of a duty allocation period, which is often a boundary that the system enforces to maintain accurate time and attendance records.
  Configuration Settings: The system may be configured to prevent absence entries on certain boundary dates to ensure that all time-related data is processed correctly.
  
  Solution:
  
  Check the Dates: Verify the date you are trying to enter the absence for. If it is indeed the last day of the previous duty allocation period, you will need to adjust the absence entry to a different date.
  Modify Absence Entry: If the absence must be recorded, consider entering it for the first day of the new duty allocation period or another valid date.
  Consult with HR or SAP Administrator: If you believe that the absence should be allowed on that date, consult with your HR department or SAP system administrator. They may need to review the configuration settings or provide guidance on how to handle the absence entry.
  Review Duty Allocation Periods: Ensure that you are aware of the duty allocation periods defined in the system. This can help in planning and entering absences correctly.
  
  Related Information:
  
  SAP Time Management: Understanding how SAP handles time management, including duty allocation periods and absence types, can help in navigating these types of errors.
  Documentation: Refer to SAP documentation or help resources for specific details on absence management and duty allocation periods.
  Training: If you frequently encounter this error, consider additional training on SAP time management processes to better understand how to manage absences and duty periods effectively.
  
  By following these steps, you should be able to resolve the FITVPS246 error and successfully manage absence entries in SAP.