How To Fix FITVPS195 - For reimbursement of accommodations, presence must start at midnight

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 195

• Message text: For reimbursement of accommodations, presence must start at midnight

What causes this issue?

When a presence at an external location is shown, the overnight stay can
be reimbursed at a flat rate. When you enter the data, you can select
the accommodations reimbursement for one day. The presence must begin at
midnight (0:00 hours) on that day, since the accommodations
reimbursement for that night applies to the selected day.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Either enter a presence starting at midnight for this day, or deselect
the <LS>Reimburse Forenight</> indicator and enter this night for the
correct day.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS195 - For reimbursement of accommodations, presence must start at midnight ?

  The SAP error message FITVPS195 indicates that there is an issue with the reimbursement of accommodation expenses in the travel management module. Specifically, the error states that the presence (or stay) must start at midnight for the reimbursement to be processed correctly. This typically occurs when the accommodation start date and time do not align with the system's requirements.
  Cause:
  
  Incorrect Start Time: The accommodation entry may have a start time that is not set to midnight (00:00). For example, if the accommodation is set to start at 10:00 AM instead of 00:00, the system will trigger this error.
  System Configuration: The system may be configured to only accept accommodation entries that start at midnight, which is common in many travel management setups.
  Data Entry Error: There may have been a mistake during data entry, leading to an incorrect time being recorded.
  
  Solution:
  
  Adjust the Start Time: Go to the travel expense report or the relevant accommodation entry and change the start time to midnight (00:00). Ensure that the stay is recorded correctly.
  Check Travel Dates: Ensure that the travel dates and accommodation dates are correctly aligned. The accommodation should cover the entire duration of the stay starting from midnight.
  Consult Configuration Settings: If you have access to system configuration, check if there are any settings that enforce this requirement and whether they can be adjusted based on your organization's policies.
  Re-enter Accommodation Details: If the issue persists, try deleting the accommodation entry and re-entering it with the correct start time.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches related to travel management and accommodation reimbursements that might address this issue.
  User Documentation: Refer to the SAP user documentation for travel management to understand how to correctly enter accommodation details.
  Support: If the problem continues after making adjustments, consider reaching out to your SAP support team or consulting with a SAP expert for further assistance.
  
  By ensuring that the accommodation entries start at midnight and are correctly configured, you should be able to resolve the FITVPS195 error and proceed with the reimbursement process.