How To Fix FITVPS194 - Accommodations can be reimbursed only if presence is shown

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 194

• Message text: Accommodations can be reimbursed only if presence is shown

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS194 - Accommodations can be reimbursed only if presence is shown ?

  The SAP error message FITVPS194 indicates that accommodations can only be reimbursed if there is a record of presence for the employee. This typically occurs in the context of travel management within SAP, where certain expenses, such as accommodation costs, are contingent upon the employee being present at the location for which the expenses are claimed.
  Cause:
  
  Absence of Presence Record: The primary cause of this error is that there is no record of the employee's presence in the system for the dates and locations associated with the accommodation expenses.
  Incorrect Travel Data: The travel data entered may not align with the accommodation claims, leading to discrepancies.
  Configuration Settings: The system may be configured to require a presence record for certain types of expenses, and this requirement has not been met.
  
  Solution:
  
  Check Presence Records: Ensure that the employee has a valid presence record for the dates and locations of the claimed accommodations. This can usually be done by reviewing the travel request or travel itinerary in the SAP system.
  Correct Travel Data: Verify that the travel data entered in the system matches the accommodation claims. If there are discrepancies, correct them.
  Create or Update Presence Records: If the presence record is missing, it may need to be created or updated to reflect the employee's actual travel.
  Consult Configuration Settings: If you have access to system configuration, check the settings related to travel management to see if the requirement for presence records can be adjusted based on your organization's policies.
  
  Related Information:
  
  Travel Management Module: This error is part of the SAP Travel Management module, which handles travel requests, itineraries, and expense reimbursements.
  Documentation and Help: Refer to SAP documentation or help resources for detailed guidance on managing travel expenses and presence records.
  User Roles and Permissions: Ensure that the user has the necessary permissions to view and edit travel data and presence records.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By addressing the presence record issue and ensuring that all travel data is accurate, you should be able to resolve the FITVPS194 error and proceed with the reimbursement process.