How To Fix FITVPS186 - Manually enter the capping document for accommodations using & &

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 186

• Message text: Manually enter the capping document for accommodations using & &

What causes this issue?

The costs for accommodations are too high and need to be reduced using a
capping document.

System Response

The capping document cannot be generated automatically when you assign
different VAT (sales tax) codes to the accommodation receipts.

How to fix this error?

Enter the capping document manually for the accommodations for the
specified amount. You also can enter multiple manual capping documents
for the accommodations. But the total amount of the manual capping
documents must be equal to the amount shown in this message.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS186 - Manually enter the capping document for accommodations using & & ?

  The SAP error message FITVPS186 typically relates to issues with the capping document for accommodations in the context of SAP's Public Sector Management (PSM) or similar modules. This error indicates that the system requires manual entry of a capping document for accommodations, which may not have been automatically generated or processed correctly.
  Cause:
  
  Missing Data: The system may not have the necessary data to automatically generate the capping document.
  Configuration Issues: There may be configuration settings in the SAP system that are not set up correctly for the accommodation process.
  Authorization Issues: The user may not have the necessary permissions to create or access the capping document.
  System Errors: There could be a temporary system error or inconsistency in the database.
  
  Solution:
  
  Manual Entry: Follow the instructions in the error message to manually enter the capping document. This usually involves navigating to the relevant transaction code in SAP and entering the required details.
  Check Configuration: Review the configuration settings related to accommodations and capping documents. Ensure that all necessary parameters are correctly set.
  Data Validation: Ensure that all required data for the capping document is available and correctly entered in the system.
  User Authorization: Verify that the user has the necessary authorizations to create or modify capping documents.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling capping documents in your version of SAP.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may be used for managing accommodations and capping documents, such as FB60 (Enter Incoming Invoice) or FBL1N (Vendor Line Item Display).
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide patches or additional guidance.
  Training and Documentation: Ensure that users are trained on the processes related to accommodations and capping documents to minimize errors in the future.
  
  By following these steps, you should be able to address the FITVPS186 error and ensure that the capping document for accommodations is processed correctly.