How To Fix FITVPS187 - Flat-rate accommodations per diem not possible; more than 99 nights

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 187

• Message text: Flat-rate accommodations per diem not possible; more than 99 nights

What causes this issue?

You entered a trip with a flat-rate accommodations per diem and this
trip exceeds 99 overnight stays. This is not supported for technical
reasons.

System Response

The system will deselect flat-rate accommodations per diem.

How to fix this error?

Either split up the trip or enter a receipt for the flat-rate
accommodations per diem.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS187 - Flat-rate accommodations per diem not possible; more than 99 nights ?

  The SAP error message FITVPS187 indicates that there is an issue with the processing of flat-rate accommodations per diem for a travel expense report. Specifically, the error arises when the number of nights exceeds the maximum limit of 99 nights. This is a restriction in the SAP system to prevent the calculation of per diem rates for extended stays beyond this threshold.
  Cause:
  
  The primary cause of this error is that the travel expense report includes a stay that exceeds 99 nights. SAP has a built-in limitation for flat-rate accommodations, and when the duration of stay surpasses this limit, the system generates the error message FITVPS187.
  
  Solution:
  To resolve this error, you can consider the following options:
  
  
  Split the Travel Period: If the travel duration is indeed longer than 99 nights, consider splitting the travel into two or more separate expense reports. Each report should cover a maximum of 99 nights.
  
  
  Use Actual Expenses: Instead of using flat-rate accommodations, you can opt to enter actual accommodation expenses. This may involve providing receipts and detailed documentation for the entire duration of the stay.
  
  
  Check Configuration Settings: If you believe that the travel duration should be allowed to exceed 99 nights, consult with your SAP administrator or the relevant configuration team. They may be able to adjust the system settings, although this is generally not recommended due to policy constraints.
  
  
  Review Travel Policy: Ensure that the travel policy allows for such extended stays and that the appropriate approvals are in place. Sometimes, organizational policies may dictate how long per diem can be claimed.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or updates regarding this error message.
  User Documentation: Review the user manuals or guides related to travel management in SAP for best practices on handling travel expense reports.
  Consult with Finance/HR: If you are unsure about how to proceed, consult with your finance or HR department for guidance on travel expense reporting and compliance with company policies.
  
  By following these steps, you should be able to address the FITVPS187 error and successfully process your travel expense report.