How To Fix FITVPS168 - Full mileage reimb. deleted due to increased partial mileage reimbursem.

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 168

• Message text: Full mileage reimb. deleted due to increased partial mileage reimbursem.

What causes this issue?

The full mileage reimbursement is deleted because there is an increased
partial mileage reimbursement.

System Response

You have requested an increased partial mileage reimbursement. Full
mileage reimbursement was not approved. Therefore, the entries for full
mileage reimbursement is obsolete and has been deleted by the system.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS168 - Full mileage reimb. deleted due to increased partial mileage reimbursem. ?

  The SAP error message FITVPS168 indicates that a full mileage reimbursement has been deleted because there was an increase in the partial mileage reimbursement. This typically occurs in the context of travel expense management within SAP, where the system is designed to prevent double reimbursement for the same travel expenses.
  Cause:
  
  Increased Partial Reimbursement: The error arises when a partial mileage reimbursement is adjusted or increased after a full mileage reimbursement has already been processed. The system identifies this conflict and deletes the full reimbursement to avoid overpayment.
  Configuration Issues: There may be configuration settings in the SAP system that dictate how mileage reimbursements are handled, which could lead to this error if not set up correctly.
  Data Entry Errors: Incorrect data entry during the reimbursement process can also lead to this error, such as entering overlapping mileage claims.
  
  Solution:
  
  Review Reimbursement Entries: Check the travel expense entries to ensure that the partial and full mileage reimbursements do not overlap. If they do, you may need to adjust the entries accordingly.
  Adjust Partial Reimbursement: If the partial reimbursement was increased, consider whether it is necessary to keep the full reimbursement. You may need to delete or adjust the full reimbursement to align with the partial one.
  Consult with Finance/HR: If you are unsure about how to proceed, consult with your finance or HR department for guidance on how to handle the reimbursement entries.
  System Configuration Review: If this error occurs frequently, it may be worth reviewing the configuration settings in SAP related to travel and expense management to ensure they are set up correctly.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its system, and there may be specific notes addressing this error.
  Documentation: Review the SAP documentation related to travel management and expense reimbursement for best practices and guidelines on handling mileage reimbursements.
  User Training: Ensure that users entering travel expenses are adequately trained on the system to minimize data entry errors that could lead to this issue.
  
  By following these steps, you should be able to resolve the FITVPS168 error and ensure that mileage reimbursements are processed correctly in SAP.