How To Fix FIRU_VAT140 - You can't change external number for document that added to the journal

SAP Error Message - Details

• Message type: E = Error

• Message class: FIRU_VAT - VAT Russia S/4HANA

• Message number: 140

• Message text: You can't change external number for document that added to the journal

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FIRU_VAT140 - You can't change external number for document that added to the journal ?

  The SAP error message FIRU_VAT140 indicates that you are trying to change the external number of a document that has already been added to a journal. This typically occurs in the context of financial accounting, particularly when dealing with documents that have been posted and are part of a journal entry.
  Cause:
  The error arises because once a document is posted to a journal, its external number (which is often used for tracking and referencing) becomes fixed. Changing this number after the document has been posted can lead to inconsistencies in the accounting records, which is why SAP restricts this action.
  Solution:
  To resolve this error, you can consider the following approaches:
  
  
  Check Document Status: Ensure that the document you are trying to modify is not already posted. If it is posted, you will not be able to change the external number.
  
  
  Reverse the Document: If you need to change the external number, you may need to reverse the document first. This involves creating a reversal entry that negates the original document. After reversing, you can create a new document with the desired external number.
  
  
  Consult with Your SAP Administrator: If you believe that the external number needs to be changed for a valid reason, consult with your SAP administrator or financial team. They may have specific procedures in place for handling such cases.
  
  
  Use Transaction Codes: Depending on your SAP version, you may use specific transaction codes to manage documents. For example, you can use transaction codes like FB08 (to reverse a document) or FB01 (to post a new document).
  
  
  Review Configuration Settings: In some cases, the ability to change external numbers may be controlled by configuration settings in SAP. Review these settings with your SAP configuration team.
  
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for more details on document management and journal entries.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  User Forums: Engage with SAP user forums or communities where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to address the FIRU_VAT140 error effectively.