How To Fix FIRU_VAT071 - Repeated External No. & in & year for Supplier & (document: &). Continue?

SAP Error Message - Details

• Message type: E = Error

• Message class: FIRU_VAT - VAT Russia S/4HANA

• Message number: 071

• Message text: Repeated External No. & in & year for Supplier & (document: &). Continue?

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FIRU_VAT071 - Repeated External No. & in & year for Supplier & (document: &). Continue? ?

  The SAP error message FIRU_VAT071 indicates that there is a problem with the VAT reporting for a supplier due to a repeated external number in a specific year. This typically occurs during the VAT return processing or when trying to post a document that involves VAT reporting.
  Cause:
  
  Duplicate External Number: The error suggests that there is a duplicate external number (like an invoice number) for the same supplier in the same year. This can happen if the same invoice number is used for multiple transactions, which is not allowed in VAT reporting.
  Incorrect Document Posting: If a document is being posted with an external number that has already been used for another transaction in the same year, it will trigger this error.
  Data Entry Errors: Manual entry errors or incorrect data migration can lead to duplicate external numbers being recorded.
  
  Solution:
  
  Check for Duplicates: Review the transactions for the specified supplier and year to identify any duplicate external numbers. You can do this by running a report or querying the database for the supplier's transactions.
  Correct the External Number: If a duplicate is found, you will need to correct the external number for one of the transactions. This may involve changing the invoice number or adjusting the document in question.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or accounting team to ensure that any changes made comply with accounting standards and VAT regulations.
  Use Transaction Codes: You can use transaction codes like FB03 (Display Document) or FBL1N (Vendor Line Item Display) to investigate the documents related to the supplier.
  SAP Notes and Support: Check for any relevant SAP Notes that might address this specific error or provide additional guidance. If necessary, contact SAP support for assistance.
  
  Related Information:
  
  VAT Reporting: Understanding how VAT reporting works in your SAP system is crucial. Ensure that your external numbers are unique and follow the required format.
  Document Management: Maintain a clear document management process to avoid duplicate entries.
  Training: Ensure that users involved in data entry are trained on the importance of unique external numbers and the implications of duplicates in VAT reporting.
  
  By addressing the root cause of the duplicate external number and ensuring proper data entry practices, you can resolve the FIRU_VAT071 error and prevent it from occurring in the future.