How To Fix FIRU_VAT073 - Please change the External Document Number in Reference field

SAP Error Message - Details

• Message type: E = Error

• Message class: FIRU_VAT - VAT Russia S/4HANA

• Message number: 073

• Message text: Please change the External Document Number in Reference field

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FIRU_VAT073 - Please change the External Document Number in Reference field ?

  The SAP error message FIRU_VAT073, which states "Please change the External Document Number in Reference field," typically occurs in the context of financial transactions, particularly when dealing with VAT (Value Added Tax) reporting or document posting. This error is often related to the external document number that is being used in a transaction, which may not meet the required criteria set by the system.
  Cause:
  
  Duplicate External Document Number: The external document number you are trying to use may already exist in the system for another transaction, leading to a conflict.
  Format Issues: The external document number may not conform to the expected format or length defined in the system settings.
  Missing Configuration: There may be configuration settings in the SAP system that restrict the use of certain external document numbers.
  Document Type Restrictions: Certain document types may have specific rules regarding the external document number.
  
  Solution:
  
  Change the External Document Number: The simplest solution is to change the external document number in the reference field to a unique value that does not conflict with existing entries.
  Check for Duplicates: Before entering a new external document number, check the existing entries to ensure that the number is not already in use.
  Review Configuration Settings: If you have access, review the configuration settings related to external document numbers in the SAP system. This may involve checking the document type settings or number range settings.
  Consult with Your SAP Administrator: If you are unsure about the correct format or the rules governing external document numbers, consult with your SAP administrator or the finance team for guidance.
  Use Transaction Codes: If applicable, use transaction codes like FB01 (Post Document) or FB60 (Enter Incoming Invoice) to re-enter the document with a new external document number.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that address specific error messages and provide guidance on how to resolve them.
  Documentation: Review SAP documentation related to financial transactions and VAT reporting for best practices on handling external document numbers.
  User Forums: Consider visiting SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  If the problem persists after trying the above solutions, it may be necessary to involve your technical support team or SAP support for further investigation.