How To Fix FI_E009 - Periodic Based Encumbrance Tracking will not be activated.

SAP Error Message - Details

• Message type: E = Error

• Message class: FI_E - Message Class for FM English Developers

• Message number: 009

• Message text: Periodic Based Encumbrance Tracking will not be activated.

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

Using Periodic Based Encumbrance Tracking (PBET):
The data volume will increase since there is a historical tracking for
each transaction within each document. A new line item is created for
every transaction to the document. Thus, planners should keep storage
capacity in mind since the data volume can increase dramatically,
especially if open items are created and changed on a frequent basis.
This should also be kept in mind for existing customers switching to
PBET.
Using Fiscal Year Based Encumbrance Tracking (FYBET):
Retains the most recent transaction on a document.
Does not record transactions occuring before the most recent
transaction.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI_E009 - Periodic Based Encumbrance Tracking will not be activated. ?

  The SAP error message FI_E009, which states "Periodic Based Encumbrance Tracking will not be activated," typically occurs in the context of Public Sector Management (PSM) or Financial Accounting (FI) modules when there are issues related to the configuration of encumbrance tracking.
  Cause:
  
  Configuration Issues: The error often arises due to incorrect or incomplete configuration settings in the system related to encumbrance tracking.
  Missing Parameters: Certain parameters or settings required for activating periodic based encumbrance tracking may be missing or not properly defined.
  Incompatibility: The current settings or version of the SAP system may not support periodic based encumbrance tracking.
  Authorization Issues: Lack of necessary authorizations to make changes in the configuration settings can also lead to this error.
  
  Solution:
  
  
  Check Configuration Settings:
  
  Navigate to the configuration settings for encumbrance tracking in the SAP system.
  Ensure that all necessary parameters are correctly set up. This includes checking the settings in the following areas:
  
  Controlling Area: Ensure that the controlling area is properly configured for encumbrance tracking.
  Fiscal Year Variant: Verify that the fiscal year variant is compatible with encumbrance tracking.
  Budgeting Settings: Check the budgeting settings to ensure they align with the requirements for encumbrance tracking.
  
  
  
  
  
  Activate Encumbrance Tracking:
  
  If the configuration is correct, try to activate the periodic based encumbrance tracking again. This can usually be done in the customizing settings under the Public Sector Management or Financial Accounting modules.
  
  
  
  Review Documentation:
  
  Consult the SAP documentation or help files related to encumbrance tracking for any specific requirements or steps that may have been overlooked.
  
  
  
  Check Authorizations:
  
  Ensure that the user has the necessary authorizations to make changes to the configuration settings. If not, contact your system administrator to obtain the required permissions.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message. There may be patches or updates that resolve known issues.
  
  
  
  Testing:
  
  After making changes, conduct thorough testing to ensure that periodic based encumbrance tracking is functioning as expected.
  
  
  
  Related Information:
  
  SAP Modules: This error is primarily related to the Public Sector Management (PSM) and Financial Accounting (FI) modules.
  Encumbrance Tracking: Encumbrance tracking is a method used to manage and monitor budgetary commitments and expenditures in public sector accounting.
  SAP Support: If the issue persists after following the above steps, consider reaching out to SAP Support for further assistance.
  
  By addressing the configuration and ensuring all necessary parameters are set correctly, you should be able to resolve the FI_E009 error and activate periodic based encumbrance tracking successfully.