How To Fix FI_E007 - Fiscal yr based encumbrance not activated. FM actuals already exist

SAP Error Message - Details

• Message type: E = Error

• Message class: FI_E - Message Class for FM English Developers

• Message number: 007

• Message text: Fiscal yr based encumbrance not activated. FM actuals already exist

What causes this issue?

For detailed information, use transaction <DS:TRAN.SLG1>SLG1</> to call
the error log.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI_E007 - Fiscal yr based encumbrance not activated. FM actuals already exist ?

  The SAP error message FI_E007 indicates that fiscal year-based encumbrance accounting is not activated for a particular commitment item or fund center, but there are actual postings already present in the system. This situation typically arises in the context of Public Sector Management (PSM) or Funds Management (FM) modules in SAP.
  Cause:
  
  Fiscal Year-Based Encumbrance Not Activated: The system is configured to use fiscal year-based encumbrance accounting, but it has not been activated for the relevant commitment item or fund center.
  Existing Actuals: There are already actual postings in the system for the commitment item or fund center, which complicates the activation of fiscal year-based encumbrance accounting.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Configuration:
  
  Go to the configuration settings in SAP and verify if fiscal year-based encumbrance accounting is activated for the relevant commitment item or fund center.
  You can check this in the Funds Management (FM) configuration under the path: SPRO > Public Sector Management > Funds Management > Basic Settings > Activate Fiscal Year-Based Encumbrance Accounting.
  
  
  
  Activate Fiscal Year-Based Encumbrance:
  
  If it is not activated, you will need to activate it. However, be cautious as this may have implications for existing actuals.
  If there are actuals already posted, you may need to consider the impact of activating this feature on those postings.
  
  
  
  Adjust Actuals:
  
  If necessary, you may need to reverse or adjust the actual postings before activating fiscal year-based encumbrance accounting. This step should be taken with caution and in consultation with your finance team to ensure compliance with accounting standards.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for specific instructions related to your version of SAP and the configuration settings.
  
  
  
  Testing:
  
  After making the necessary changes, perform testing to ensure that the error is resolved and that the system behaves as expected.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as FMX1 (for creating commitments) or FMX2 (for changing commitments) to manage encumbrances.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or patches related to this error.
  User Roles: Ensure that you have the necessary authorizations to make changes to the configuration settings.
  
  Conclusion:
  Resolving the FI_E007 error requires careful consideration of the existing actuals and the implications of activating fiscal year-based encumbrance accounting. Always ensure that you have backups and consult with your finance team or SAP support for best practices.