How To Fix FI238 - Payment reversal &1 for invoice &2 &3 &4: different fiscal year

SAP Error Message - Details

• Message type: E = Error

• Message class: FI - TR-FM Funds Management

• Message number: 238

• Message text: Payment reversal &1 for invoice &2 &3 &4: different fiscal year

What causes this issue?

The assignment of the payment to the invoice was cancelled. This means
that you must cancel the payment records generated in Funds Management
for this invoice.
The fiscal year of the payment cancellation does not correspond to the
current fiscal year.

System Response

No payment conversion takes place for this invoice and other invoices
connected to this invoice.

How to fix this error?

The fiscal year of the payment cancellation is determined from the
selection date <LS>Posting date of payments</>. Check whether you need
to change this date on payment selection, or whether you need to change
the fiscal year of the invoice document.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI238 - Payment reversal &1 for invoice &2 &3 &4: different fiscal year ?

  The SAP error message FI238 indicates that there is an issue with reversing a payment for an invoice that belongs to a different fiscal year than the one currently being processed. This typically occurs when you attempt to reverse a payment or a document that was posted in a previous fiscal year while the system is currently in a different fiscal year.
  Cause:
  
  Different Fiscal Year: The primary cause of this error is that the invoice you are trying to reverse was posted in a fiscal year that is different from the current fiscal year.
  Document Status: The document may have been closed or archived in the previous fiscal year, making it unavailable for reversal in the current year.
  Configuration Settings: The system may have specific settings that prevent reversals across fiscal years to maintain data integrity and compliance with accounting standards.
  
  Solution:
  
  Check Fiscal Year: Verify the fiscal year of the invoice you are trying to reverse. You can do this by checking the document in the SAP system to see its posting date.
  Use Year-End Closing Procedures: If the fiscal year has been closed, you may need to follow your organization's year-end closing procedures. This may involve posting adjustments or corrections in the current fiscal year rather than reversing the original document.
  Reversal in the Correct Year: If possible, switch to the fiscal year in which the original invoice was posted and attempt the reversal there.
  Consult with Finance Team: If you are unsure about the correct procedure, consult with your finance or accounting team to determine the best course of action. They may have specific policies in place for handling such situations.
  SAP Notes and Documentation: Check SAP Notes or documentation for any specific guidelines or updates related to this error message. There may be patches or updates that address this issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB08 (Reverse Document) or FBRA (Reset Cleared Items) that may be used for document reversal.
  Fiscal Year Settings: Review the fiscal year settings in your SAP configuration to understand how they impact document processing and reversals.
  User Authorizations: Ensure that you have the necessary authorizations to perform reversals, as restrictions may apply based on user roles.
  
  By following these steps, you should be able to address the FI238 error and successfully manage payment reversals in SAP.