How To Fix FG560 - Deletion of whole administrative data only possible via user &

SAP Error Message - Details

• Message type: E = Error

• Message class: FG - Program Error Messages

• Message number: 560

• Message text: Deletion of whole administrative data only possible via user &

What causes this issue?

The administrative data for archiving can only be restored from the
data backup having been deleted. Therefore only authorized users are
allowed to carry out this function.

System Response

You have not been named as an authorized user - no processing.

How to fix this error?

Logon with the user ID &v1& or ask a system administrator to delete the
archive administration for the application &v2& and object &v3&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FG560 - Deletion of whole administrative data only possible via user & ?

  The SAP error message FG560 indicates that the deletion of administrative data is restricted and can only be performed by a specific user or under certain conditions. This error typically arises in the context of managing administrative data related to materials, production orders, or other entities within the SAP system.
  Cause:
  
  Authorization Restrictions: The error usually occurs due to authorization settings in the SAP system. Only specific users (often those with higher privileges) are allowed to delete certain types of administrative data.
  Data Integrity: SAP enforces these restrictions to maintain data integrity and prevent accidental or unauthorized deletions that could affect business processes.
  Configuration Settings: The system may be configured to restrict deletions of administrative data to ensure compliance with business rules or regulatory requirements.
  
  Solution:
  
  Check User Authorizations: Verify if the user attempting to perform the deletion has the necessary authorizations. This can be done by checking the user's roles and permissions in the SAP system.
  Contact System Administrator: If the user lacks the required permissions, they should contact their SAP system administrator or security team to request the necessary authorizations.
  Use the Specified User: If the error message specifies a particular user (e.g., "user &"), you may need to log in as that user or have that user perform the deletion.
  Review Configuration Settings: If you have access, review the configuration settings related to data deletion in the relevant SAP module to understand the restrictions in place.
  Consult Documentation: Refer to SAP documentation or support notes related to the specific module you are working with for additional guidance on handling administrative data.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that provide solutions or workarounds for specific error messages.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may be involved in managing administrative data (e.g., MM01, MM02 for material master data).
  User Roles: Understand the roles and authorizations in your organization’s SAP environment, as they can vary significantly based on company policies and configurations.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support for further assistance.