How To Fix FDM_GENERAL203 - Promise to pay was archived

SAP Error Message - Details

• Message type: E = Error

• Message class: FDM_GENERAL - FSCM-DM Integration: Interface Layer

• Message number: 203

• Message text: Promise to pay was archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FDM_GENERAL203 - Promise to pay was archived ?

  The SAP error message FDM_GENERAL203 indicates that a "Promise to Pay" document has been archived and is no longer available for processing in the system. This can occur in financial modules where promises to pay (or payment commitments) are managed, and it typically means that the document you are trying to access has been moved to an archive for storage efficiency or compliance reasons.
  Cause:
  
  Archiving Process: The promise to pay document has been archived as part of the regular data management process in SAP. This is often done to improve system performance and manage data volume.
  Retention Policies: Organizations may have specific retention policies that dictate when financial documents should be archived.
  User Action: A user may have manually archived the document or it may have been archived automatically based on system settings.
  
  Solution:
  
  
  Access Archived Data: If you need to access the archived promise to pay document, you will need to use the SAP Archive Management tools. This typically involves:
  
  Using transaction codes like SARA (Archive Administration) to view or restore archived documents.
  Consulting with your SAP Basis or system administrator to retrieve the archived document if you do not have the necessary permissions.
  
  
  
  Check Archiving Settings: Review the archiving settings and policies in your organization to understand when and why documents are archived. This can help in planning for future access needs.
  
  
  Recreate Document: If the archived document is not retrievable and you need to proceed with a transaction, you may need to recreate the promise to pay document if possible.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for handling archived documents, as there may be specific procedures in place.
  
  
  Related Information:
  
  SAP Archive Management: Understanding how archiving works in SAP can help you manage data more effectively. Familiarize yourself with the archiving process, including how to set up archiving objects and manage retention periods.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: For managing archiving.
  SARI: For displaying archived data.
  
  
  User Roles and Permissions: Ensure that you have the necessary permissions to access archived documents or consult with someone who does.
  
  If the issue persists or if you need further assistance, consider reaching out to your SAP support team or consulting SAP's support resources for more detailed guidance.