How To Fix FCO_AVC_PS002 - The budget tolerance limit of &3% for WBS element &1 has been reached.

SAP Error Message - Details

• Message type: E = Error

• Message class: FCO_AVC_PS - Availability Control: Project System

• Message number: 002

• Message text: The budget tolerance limit of &3% for WBS element &1 has been reached.

What causes this issue?

If you debit WBS element &V2&, the &V3&% tolerance limit of the budget
for WBS element &V1& would be exceeded.
Please consult the responsible project manager &V4&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FCO_AVC_PS002 - The budget tolerance limit of &3% for WBS element &1 has been reached. ?

  The SAP error message FCO_AVC_PS002 indicates that the budget tolerance limit for a Work Breakdown Structure (WBS) element has been reached. This message is part of the budget control functionality in SAP, which helps organizations manage their budgets effectively.
  Cause:
  The error occurs when the actual costs or commitments for a WBS element exceed the defined budget tolerance limit. The tolerance limit is a percentage that specifies how much over the budget a project can go before it triggers a warning or error. The parameters in the message indicate:
  
  &1: The WBS element that has exceeded the budget.
  &3%: The percentage tolerance limit that has been reached.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review the Budget: Check the budget assigned to the WBS element to ensure it is sufficient for the planned activities. You may need to increase the budget if the current budget is inadequate.
  
  
  Adjust Tolerance Limits: If appropriate, you can adjust the budget tolerance limits in the configuration settings. This can be done by:
  
  Navigating to the configuration settings for budget control in SAP.
  Modifying the tolerance limits for the specific WBS element or for the project as a whole.
  
  
  
  Analyze Actual Costs: Review the actual costs and commitments associated with the WBS element to identify any unexpected expenses. This may involve checking purchase orders, invoices, and other financial documents.
  
  
  Reallocate Funds: If there are other WBS elements or projects with surplus budgets, consider reallocating funds to the affected WBS element.
  
  
  Consult with Stakeholders: Discuss the budget situation with project managers or financial controllers to determine the best course of action.
  
  
  Use SAP Reports: Utilize SAP reports to analyze budget consumption and forecast future spending. This can help in making informed decisions regarding budget adjustments.
  
  
  Related Information:
  
  Budget Control Configuration: Familiarize yourself with the configuration settings for budget control in SAP, including how to set up budget limits and tolerance levels.
  WBS Element Structure: Understand the structure and hierarchy of WBS elements in your project to manage budgets effectively.
  SAP Documentation: Refer to SAP Help documentation for detailed information on budget control and error messages related to budget management.
  
  By following these steps, you should be able to address the error message FCO_AVC_PS002 and manage your project budgets more effectively.