How To Fix FC062 - Entries exist for field status variant &

SAP Error Message - Details

• Message type: E = Error

• Message class: FC - FI configuration error messages

• Message number: 062

• Message text: Entries exist for field status variant &

What causes this issue?

Field status definition entries exist for the field status variant
&V1&.

System Response

Field status variant &V1& was skipped when deleting.

How to fix this error?

Go into the field status definition maintenance and delete the entries
for field status variant &V1&.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Reselect field status variant &V1& for deletion.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FC062 - Entries exist for field status variant & ?

  The SAP error message FC062 indicates that there are existing entries for a field status variant that you are trying to modify or delete. This error typically occurs in the context of financial accounting (FI) or controlling (CO) modules when you are attempting to change the field status variant settings.
  Cause:
  The error arises because the field status variant you are trying to change is currently in use. This could mean that:
  
  There are existing transactions or documents that have already utilized this field status variant.
  The field status variant is assigned to a company code or other organizational units that are actively in use.
  
  Solution:
  To resolve the FC062 error, you can take the following steps:
  
  
  Check Usage: 
  
  Verify if the field status variant is currently assigned to any company codes or other entities. You can do this by navigating to the configuration settings in SAP.
  Use transaction code OBY6 to check the assignment of field status variants to company codes.
  
  
  
  Review Existing Entries:
  
  Check if there are any existing documents or transactions that are using the field status variant. You may need to run reports or queries to identify these entries.
  
  
  
  Change or Delete:
  
  If you need to change the field status variant, consider creating a new variant instead of modifying the existing one. This way, you can avoid conflicts with existing entries.
  If you must delete the variant, ensure that it is not assigned to any active company codes or transactions. You may need to reassign or delete any dependent configurations first.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for more detailed guidance on managing field status variants and understanding their implications in your specific SAP environment.
  
  
  
  Seek Help from SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support or your internal SAP team for assistance. They may have additional tools or insights to help you troubleshoot the problem.
  
  
  
  Related Information:
  
  Field Status Variant: This is a configuration in SAP that determines which fields are mandatory, optional, or suppressed during document entry in financial transactions.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OBY6 (Field Status Variant) and OBY1 (Assign Field Status Variant to Company Code) for managing field status variants.
  Documentation: SAP Help Portal and community forums can provide additional insights and user experiences related to this error.
  
  By following these steps, you should be able to identify the cause of the FC062 error and implement a suitable solution.