How To Fix FAP_GRIR_STATUS013 - GR/IR accounting document &1 &2 posted

SAP Error Message - Details

• Message type: E = Error

• Message class: FAP_GRIR_STATUS - GRIR messages

• Message number: 013

• Message text: GR/IR accounting document &1 &2 posted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FAP_GRIR_STATUS013 - GR/IR accounting document &1 &2 posted ?

  The SAP error message FAP_GRIR_STATUS013 indicates that there is an issue with the Goods Receipt/Invoice Receipt (GR/IR) accounting document. This error typically arises when there is a mismatch or inconsistency in the GR/IR account, which is used to manage the accounting entries related to goods received but not yet invoiced.
  Cause:
  
  Mismatch in GR/IR Entries: The GR/IR account may have entries that do not match the corresponding invoices. This can happen if goods are received but the invoice has not been posted, or if there are discrepancies in the amounts.
  Incorrect Configuration: There may be configuration issues in the GR/IR account settings or in the related purchasing and accounting documents.
  Document Status: The accounting document may be in a status that does not allow further processing, such as being locked or already cleared.
  Posting Errors: Errors during the posting of goods receipts or invoices can lead to inconsistencies in the GR/IR account.
  
  Solution:
  
  Check GR/IR Account: Review the GR/IR account entries to identify any discrepancies between goods receipts and invoices. You can use transaction codes like MB5T (for GR/IR clearing) or MB03 (to display material documents).
  Reconcile Entries: Ensure that all goods receipts have corresponding invoices. If there are unmatched entries, you may need to post the missing invoices or reverse incorrect entries.
  Clear GR/IR Account: If there are old or incorrect entries, consider clearing them using transaction F.13 (Automatic Clearing) or manually clearing them through the appropriate transactions.
  Review Document Status: Check the status of the accounting document mentioned in the error message. If it is locked or in a status that prevents further processing, you may need to unlock or change its status.
  Consult Configuration: If the issue persists, review the configuration settings for the GR/IR account in the SAP system. Ensure that the settings align with your business processes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MB1A, MB1B, MIRO, and FBL3N for managing goods receipts, invoices, and account balances.
  SAP Notes: Check SAP Notes for any known issues or patches related to the GR/IR process. This can provide insights into specific bugs or fixes that may apply to your situation.
  Documentation: Review SAP documentation or user manuals related to GR/IR accounting to understand the process and best practices for managing these entries.
  
  If the problem continues after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in financial accounting and controlling (FI/CO) within SAP.