How To Fix F5A199 - Document cannot be reversed, since it was already printed

SAP Error Message - Details

• Message type: E = Error

• Message class: F5A - Document Editing

• Message number: 199

• Message text: Document cannot be reversed, since it was already printed

What causes this issue?

System Response

How to fix this error?

A document that was already printed should only be reversed when taking
the corresponding expression into account.

INCLUDE 'CUSTOMIZED_MESSAGE_INFO' OBJECT DOKU ID TX

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5A199 - Document cannot be reversed, since it was already printed ?

  The SAP error message F5A199 indicates that a document cannot be reversed because it has already been printed. This is a common issue in financial and logistics processes within SAP, particularly when dealing with documents such as invoices, purchase orders, or delivery notes.
  Cause:
  The primary cause of this error is that the document in question has been printed, and SAP has a built-in control mechanism that prevents the reversal of printed documents to maintain data integrity and prevent inconsistencies in financial reporting or inventory management.
  Solution:
  To resolve this error, you can consider the following approaches:
  
  
  Check Document Status: Verify the status of the document. If it has been printed, you may need to determine if it is necessary to reverse it. If the document is still valid, consider leaving it as is.
  
  
  Unprint the Document: If the document needs to be reversed, you may need to "unprint" it. This can sometimes be done by changing the status of the document in the system. However, this option may not be available in all cases, depending on your organization's configuration and policies.
  
  
  Consult with Your SAP Administrator: If you are unable to reverse the document due to the printing status, consult with your SAP administrator or support team. They may have the necessary permissions or tools to change the document status or provide alternative solutions.
  
  
  Use a Different Transaction: In some cases, you may need to use a different transaction code or process to handle the situation. For example, if you are trying to reverse a financial document, you might need to use a specific reversal transaction that accommodates printed documents.
  
  
  Documentation and Training: Ensure that users are trained on the implications of printing documents in SAP and the subsequent restrictions on reversing them. Proper documentation and training can help prevent this issue from occurring in the future.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message. SAP frequently updates its knowledge base with solutions for common issues.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB08 (for reversing financial documents) or VL09 (for reversing delivery documents) to understand the processes involved.
  User Permissions: Ensure that users have the appropriate permissions to perform document reversals and understand the implications of printing documents in the system.
  
  By following these steps, you should be able to address the F5A199 error and manage your documents effectively within SAP.