How To Fix F5A161 - Changing the document type is not permitted

SAP Error Message - Details

• Message type: E = Error

• Message class: F5A - Document Editing

• Message number: 161

• Message text: Changing the document type is not permitted

What causes this issue?

You have tried to change the document type of a parked document. This
is not permitted however, since the number ranges of the document types
involved are different.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the document type so that the number ranges of the old and new
document type are the same.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5A161 - Changing the document type is not permitted ?

  The SAP error message F5A161, which states "Changing the document type is not permitted," typically occurs when you attempt to change the document type of a financial document (such as an invoice or a payment) after it has already been posted. This restriction is in place to maintain the integrity of financial data and ensure that document types are consistent with the accounting principles and processes.
  Cause:
  
  Document Type Restrictions: Each document type in SAP has specific characteristics and rules associated with it. Once a document is posted, its type is locked to prevent changes that could lead to inconsistencies in financial reporting.
  Document Status: The document may already be in a status that does not allow for changes, such as being cleared, archived, or part of a closed period.
  Configuration Settings: The system configuration may restrict changes to document types based on business rules or settings defined in the SAP system.
  
  Solution:
  
  Create a New Document: If you need to change the document type, the recommended approach is to create a new document with the desired document type and then reverse or cancel the original document if necessary.
  Consult with Your SAP Administrator: If you believe that the change is necessary and should be allowed, consult with your SAP administrator or functional consultant. They can check the configuration settings and determine if any adjustments can be made.
  Use Transaction Codes: Depending on the type of document, you may use specific transaction codes to reverse or adjust the document. For example, use FB08 to reverse a posted document.
  Check for Open Items: Ensure that there are no open items or dependencies related to the document that would prevent changes.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or updates related to this error message. SAP frequently updates its documentation and may provide additional insights or solutions.
  Documentation: Review the SAP documentation related to document types and financial postings to understand the implications of changing document types.
  Training: Consider training sessions for users involved in financial postings to ensure they understand the restrictions and processes related to document types.
  
  If you continue to face issues or if the situation is complex, it may be beneficial to engage with SAP support or a consultant who specializes in SAP financial modules.