How To Fix F5654 - GR/IR clearing account cannot be manually cleared

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 654

• Message text: GR/IR clearing account cannot be manually cleared

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message F5654 - GR/IR clearing account cannot be manually cleared ?

  The SAP error message F5654, which states "GR/IR clearing account cannot be manually cleared," typically occurs in the context of the Goods Receipt/Invoice Receipt (GR/IR) clearing account. This account is used to manage the differences between goods received and invoices received, and it is crucial for ensuring accurate financial reporting and inventory management.
  Cause:
  The error message F5654 is triggered when there is an attempt to manually clear items in the GR/IR clearing account. The GR/IR account is designed to automatically reconcile itself through the posting of goods receipts and invoice receipts. Manual clearing is not allowed because it could lead to discrepancies in the accounting records and disrupt the automated processes that manage these transactions.
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check the GR/IR Account: Ensure that there are no outstanding items in the GR/IR account that need to be processed. You can do this by running reports or using transaction codes like MB5T or FBL3N to view the account balance and open items.
  
  
  Post Goods Receipt or Invoice Receipt: If there are discrepancies, ensure that all goods receipts and invoice receipts are posted correctly. This may involve checking the purchase orders and ensuring that all related documents are processed.
  
  
  Automatic Clearing: Allow the system to automatically clear the GR/IR account through the normal processing of goods and invoices. This is the intended method for clearing items in this account.
  
  
  Review Configuration: If manual clearing is necessary for some reason, review the configuration settings in the SAP system. However, be cautious with changes, as they can affect the integrity of financial data.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for more detailed guidance on handling GR/IR clearing accounts.
  
  
  Seek Help from SAP Support: If the issue persists and you cannot find a resolution, consider reaching out to SAP support or your internal SAP team for assistance.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  MB5T: Display GR/IR Account
  FBL3N: Display G/L Account Line Items
  MIR4: Display Invoice Document
  MIGO: Goods Movement
  
  
  
  GR/IR Process: Understand the GR/IR process, which involves the following steps:
  
  Goods Receipt (GR) is posted against a purchase order.
  Invoice Receipt (IR) is posted against the same purchase order.
  The system automatically clears the GR/IR account when both receipts are matched.
  
  
  
  Training and Documentation: Consider training sessions or reviewing SAP training materials related to the GR/IR process for a deeper understanding.
  
  
  By following these steps and understanding the underlying processes, you should be able to address the F5654 error effectively.