How To Fix F5409 - Only one VAT registration number is permissible in the document

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 409

• Message text: Only one VAT registration number is permissible in the document

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message F5409 - Only one VAT registration number is permissible in the document ?

  The SAP error message F5409, which states "Only one VAT registration number is permissible in the document," typically occurs when a financial document (like an invoice) contains multiple VAT registration numbers, which is not allowed in the system. This error is particularly relevant in countries where VAT regulations require that each document can only reference a single VAT registration number.
  Cause:
  
  
  Multiple VAT Registration Numbers: The document being processed has more than one VAT registration number associated with it. This can happen if:
  
  Different line items in the document are assigned different VAT registration numbers.
  The document is being created or modified incorrectly, leading to multiple VAT numbers being entered.
  
  
  
  Configuration Issues: There may be configuration settings in the SAP system that allow for multiple VAT numbers, but the document type or transaction being used does not support this.
  
  
  Data Entry Errors: Manual entry errors where users inadvertently input multiple VAT numbers.
  
  
  Solution:
  
  
  Review the Document: Check the document for any line items that may have different VAT registration numbers. Ensure that all line items reference the same VAT registration number.
  
  
  Correct the VAT Registration Number: If multiple VAT numbers are present, decide which one is correct for the transaction and remove the others. Ensure that the correct VAT registration number is applied consistently across the document.
  
  
  Check Configuration: If you believe that the document should allow multiple VAT numbers (for example, in cases of cross-border transactions), consult with your SAP configuration team to review the settings related to VAT handling in your system.
  
  
  User Training: Ensure that users are trained on the correct procedures for entering VAT registration numbers in documents to prevent future occurrences of this error.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant notes or updates that may address this issue, as there may be patches or updates that can resolve specific scenarios.
  
  
  Related Information:
  
  VAT Regulations: Familiarize yourself with the VAT regulations in your country or region, as they can dictate how VAT registration numbers should be handled in financial documents.
  SAP Documentation: Review SAP documentation related to VAT processing and error handling for more detailed guidance on managing VAT registration numbers.
  Transaction Codes: Familiarize yourself with relevant transaction codes (like FB60 for vendor invoices, FB70 for customer invoices) to understand where this error might occur.
  
  If the issue persists after following these steps, it may be necessary to engage with your SAP support team or a consultant for further assistance.