How To Fix F5404 - Payment amount is larger than clearing amount

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 404

• Message text: Payment amount is larger than clearing amount

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message F5404 - Payment amount is larger than clearing amount ?

  The SAP error message F5404, which states "Payment amount is larger than clearing amount," typically occurs during the clearing process in accounts receivable or accounts payable when the payment amount being processed exceeds the amount that is available for clearing. This can happen for various reasons, and understanding the cause and solution can help resolve the issue.
  Causes:
  
  Incorrect Payment Amount: The payment amount entered may be higher than the invoice or clearing amount.
  Multiple Payments: If multiple payments are being processed for the same invoice, the total payment may exceed the invoice amount.
  Currency Differences: If there are currency conversions involved, the payment amount in the local currency may not match the clearing amount due to exchange rate differences.
  Open Items: There may be open items that have not been cleared, leading to discrepancies in the amounts.
  Manual Entry Errors: Errors during manual entry of payment amounts can lead to this issue.
  
  Solutions:
  
  Verify Payment Amount: Check the payment amount entered and ensure it matches the invoice or clearing amount. Adjust the payment amount if necessary.
  Check Open Items: Review the open items in the account to ensure that all relevant invoices are accounted for and that there are no discrepancies.
  Review Currency Settings: If currency conversion is involved, verify the exchange rates and ensure that the payment amount is correctly converted to the local currency.
  Adjust Payment: If the payment is indeed larger than the clearing amount, consider adjusting the payment to match the clearing amount or splitting the payment into multiple transactions if applicable.
  Consult Documentation: Refer to SAP documentation or user manuals for specific guidance on handling payment and clearing processes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as F-28 (Post Incoming Payments) or F-32 (Clear Customer).
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  User Roles and Permissions: Ensure that the user has the appropriate roles and permissions to perform payment and clearing transactions.
  Testing in Sandbox: If possible, replicate the issue in a sandbox environment to test potential solutions without affecting production data.
  
  By following these steps, you should be able to identify the cause of the F5404 error and implement a suitable solution. If the issue persists, consider reaching out to your SAP support team for further assistance.