How To Fix F4555 - Data is not in ascending order

SAP Error Message - Details

• Message type: E = Error

• Message class: F4 - Line items/balances/configuration

• Message number: 555

• Message text: Data is not in ascending order

What causes this issue?

The posting periods are not in ascending order.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Specify the posting periods with the calendar year in ascending order.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F4555 - Data is not in ascending order ?

  The SAP error message F4555, which states "Data is not in ascending order," typically occurs in the context of financial transactions or reporting, particularly when dealing with sorted data in a financial document or report. This error indicates that the system expects the data to be sorted in a specific order (usually ascending) but has detected that the data does not meet this requirement.
  Cause:
  
  Data Sorting Issue: The data being processed (e.g., line items in a financial document) is not sorted in ascending order based on a key field, such as date, amount, or document number.
  Incorrect Input: Users may have entered data in a non-sequential manner, leading to the error.
  Configuration Settings: Certain configurations in the SAP system may enforce strict sorting rules that are not being adhered to by the data being processed.
  
  Solution:
  
  Check Data Order: Review the data that is being processed to ensure it is sorted in the required ascending order. This may involve checking the relevant fields (e.g., dates, amounts) and rearranging them as necessary.
  Sort Data: If you are working with a report or a transaction that allows for sorting, use the sorting functionality to arrange the data in ascending order before processing.
  Review Input: If you are entering data manually, ensure that you are entering it in the correct order. For example, if entering multiple line items, make sure they are in the correct sequence.
  Consult Documentation: Check the SAP documentation or help files related to the specific transaction or report you are using to understand the sorting requirements.
  System Configuration: If the issue persists, consult with your SAP administrator or technical team to review the system configuration and ensure that it aligns with your business processes.
  
  Related Information:
  
  Transaction Codes: The error may occur in various transaction codes related to financial postings, such as FB60 (Invoice), FB70 (Customer Invoice), or during the execution of reports like FBL1N (Vendor Line Item Display).
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling data sorting issues.
  User Training: Ensure that users are trained on the importance of data order and how to properly enter or sort data in SAP to avoid this error in the future.
  
  By following these steps, you should be able to resolve the F4555 error and ensure that your data is processed correctly in SAP.