How To Fix F4556 - Data contains gaps

SAP Error Message - Details

• Message type: E = Error

• Message class: F4 - Line items/balances/configuration

• Message number: 556

• Message text: Data contains gaps

What causes this issue?

The specification of periods is not fully completed. The periods must
be numbered consecutively and no gaps should be left.

System Response

Only a correctly defined period allocation can be saved.

How to fix this error?

Define the periods using consecutive numbering.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F4556 - Data contains gaps ?

  The SAP error message F4556, which states "Data contains gaps," typically occurs in the context of financial transactions, particularly when dealing with document postings or when running reports that require a continuous sequence of document numbers or data entries.
  Cause:
  The error usually arises due to one of the following reasons:
  
  
  Missing Document Numbers: There are gaps in the sequence of document numbers. This can happen if documents were deleted, reversed, or if there were issues during the posting process.
  
  
  Incorrect Configuration: The number range configuration for the document type may not be set up correctly, leading to gaps in the expected sequence.
  
  
  Data Migration Issues: If data was migrated from another system, there may be inconsistencies or gaps in the document numbers.
  
  
  Posting Errors: Errors during the posting process can lead to incomplete entries, resulting in gaps.
  
  
  Solution:
  To resolve the F4556 error, you can take the following steps:
  
  
  Check Document Numbers: Review the document numbers in the relevant tables (e.g., BKPF for accounting documents) to identify any gaps. You can use transaction codes like SE16 or SE11 to view the data.
  
  
  Adjust Number Ranges: If the issue is related to number range configuration, check the settings in transaction code SNRO (Number Range Objects) or OBA7 (Define Number Ranges for Document Types) to ensure that the number ranges are correctly defined and that there are no overlaps or gaps.
  
  
  Repost Missing Documents: If documents were deleted or reversed, you may need to repost them to fill in the gaps.
  
  
  Data Consistency Check: Run consistency checks using transaction code SARA or other relevant tools to identify and correct any inconsistencies in the data.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant notes or patches that may address this specific error.
  
  
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SE16 (Data Browser), SNRO (Number Range Objects), and OBA7 (Define Number Ranges for Document Types).
  Documentation: Review SAP documentation related to financial postings and document management for best practices and troubleshooting tips.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, providing insights or solutions from other users' experiences.
  
  By following these steps, you should be able to identify the cause of the F4556 error and implement a solution to resolve it.