How To Fix F2620 - Access to personnel master record not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: F2 - Master Data Maintenance: Customer, Vendor

• Message number: 620

• Message text: Access to personnel master record not defined

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message F2620 - Access to personnel master record not defined ?

  The SAP error message F2620, "Access to personnel master record not defined," typically occurs when a user attempts to access a personnel master record (such as employee data) but does not have the necessary authorizations or access rights to do so. This can happen in various SAP modules, particularly in Human Capital Management (HCM) or Payroll.
  Cause:
  
  Authorization Issues: The user does not have the required authorization to access the personnel master data. This could be due to missing roles or authorizations in the user's profile.
  Configuration Settings: The system may not be configured correctly to allow access to the personnel master records for certain user groups or roles.
  Personnel Area/Group Restrictions: The user may be trying to access records in a personnel area or group that they are not authorized to view.
  Data Privacy Settings: There may be data privacy settings in place that restrict access to certain personnel data based on user roles.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check for authorization failures. This will show you which authorization objects are missing.
  Review the user's roles and profiles in transaction SU01 or PFCG to ensure they have the necessary authorizations to access personnel master records.
  
  
  
  Adjust Authorization Roles:
  
  If the user lacks the necessary authorizations, work with your SAP security team to adjust the roles or create new ones that include the required access to personnel master data.
  
  
  
  Review Configuration:
  
  Check the configuration settings in the SAP system related to personnel administration and ensure that access is correctly defined for the relevant user groups.
  Use transaction SPRO to navigate to the relevant configuration settings.
  
  
  
  Consult with HR or Security Team:
  
  If you are unsure about the necessary authorizations or configurations, consult with your HR or SAP security team for guidance.
  
  
  
  Testing:
  
  After making changes, have the user log out and back in, or test the access in a different session to confirm that the issue has been resolved.
  
  
  
  Related Information:
  
  Authorization Objects: Common authorization objects related to personnel master data include P_ORGIN (Personnel Administration) and P_PERNR (Personnel Number).
  Transaction Codes:
  
  SU53: Display authorization check.
  SU01: User maintenance.
  PFCG: Role maintenance.
  SPRO: Customizing settings.
  
  
  Documentation: Refer to SAP Help documentation for detailed information on authorization management and personnel administration.
  
  By following these steps, you should be able to identify the cause of the F2620 error and implement a solution to resolve it.