How To Fix EPS545 - Amount &1&2 exceeds limit defined in TE560; specify a change reason

SAP Error Message - Details

• Message type: E = Error

• Message class: EPS - Payment Scheme

• Message number: 545

• Message text: Amount &1&2 exceeds limit defined in TE560; specify a change reason

What causes this issue?

The amount &v1&&v2& exceeds the limit defined in Customizing.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the amount limits in Customizing for <ZK>SAP Utilities</>
under <ZK>Invoicing -> Budget Billing Plan -> Payment Scheme -> Amount
Determination and Change of Amount -> Define Percent Limits for Manual
Payment Scheme Changes</>.
Enter a change reason. For more information, see the documentation for
event R886.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EPS545 - Amount &1&2 exceeds limit defined in TE560; specify a change reason ?

  The SAP error message EPS545 indicates that a specified amount exceeds the limit defined in the configuration table TE560, and it requires a change reason to proceed. This error typically occurs in the context of financial transactions, such as when processing expense reports, travel expenses, or other financial documents.
  Cause:
  
  
  Exceeding Limits: The amount being processed exceeds the predefined limits set in the TE560 table. This could be due to:
  
  A specific limit set for a particular type of expense or transaction.
  A limit that is based on the employee's role, department, or other criteria.
  
  
  
  Missing Change Reason: The system requires a change reason to be specified when the limit is exceeded. This is often a part of the approval process to ensure that exceptions are documented.
  
  
  Solution:
  
  
  Check TE560 Configuration:
  
  Access the TE560 table in the SAP system to review the limits set for the relevant expense types or transaction categories.
  Ensure that the limits are appropriate for the transactions being processed. If necessary, adjust the limits to accommodate the expected amounts.
  
  
  
  Specify a Change Reason:
  
  When you encounter the error, look for a field to enter a change reason. This is often a dropdown or text field where you can select or enter a reason for exceeding the limit.
  Common reasons might include "Exceptional Circumstances," "Business Necessity," or "Manager Approval."
  
  
  
  Consult with Your SAP Administrator:
  
  If you do not have access to modify the TE560 table or if you are unsure about the appropriate limits, consult with your SAP administrator or finance team. They can provide guidance on the correct limits and help you document the change reason.
  
  
  
  Review User Roles and Permissions:
  
  Ensure that the user processing the transaction has the appropriate permissions to exceed the limits, if applicable. Sometimes, certain roles may have different limits or require additional approvals.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like SE16 or SE11 to view or edit the TE560 table.
  Documentation: Refer to SAP documentation or help files for more details on the TE560 table and how limits are defined.
  Training: If this error is common in your organization, consider providing training for users on how to handle limit exceedances and the importance of documenting change reasons.
  
  By following these steps, you should be able to resolve the EPS545 error and proceed with your transaction.