How To Fix EPS546 - Amount &1&2 below limit defined in TE560; specify a change reason

SAP Error Message - Details

• Message type: E = Error

• Message class: EPS - Payment Scheme

• Message number: 546

• Message text: Amount &1&2 below limit defined in TE560; specify a change reason

What causes this issue?

The amount &v1&&v2& is lower than the limit defined in Customizing.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the amount limits in Customizing for <ZK>SAP Utilities</>
under <ZK>Invoicing -> Budget Billing Plan -> Payment Scheme -> Amount
Determination and Change of Amount -> Define Percent Limits for Manual
Payment Scheme Changes</>.
Enter a change reason. For more information, see the documentation for
event R886.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EPS546 - Amount &1&2 below limit defined in TE560; specify a change reason ?

  The SAP error message EPS546 indicates that a certain amount (likely a budget or cost) is below a limit defined in the configuration table TE560. This error typically arises in the context of budget management or cost control within SAP, particularly in modules like Controlling (CO) or Project System (PS).
  Cause:
  
  Budget Limit: The error occurs when a transaction attempts to post an amount that is below the minimum limit set in the TE560 table. This could be related to budgetary controls where certain thresholds must be met before a transaction can be processed.
  Configuration Settings: The settings in the TE560 table may have been configured to enforce strict budgetary controls, which can lead to this error if the amounts being processed do not meet the defined criteria.
  Missing Change Reason: The error message also indicates that a change reason must be specified. This means that the system requires a justification for why the transaction is being processed despite not meeting the minimum limit.
  
  Solution:
  
  
  Review TE560 Configuration: Check the settings in the TE560 table to understand the defined limits. You may need to adjust these limits if they are too restrictive for your business processes.
  
  Transaction code: SE11 (Data Dictionary) or SE16 (Data Browser) can be used to view the contents of the TE560 table.
  
  
  
  Specify a Change Reason: When attempting to post the transaction, ensure that a valid change reason is provided. This is often a required field in the transaction that needs to be filled out to justify the posting.
  
  Look for fields related to change reasons in the transaction screen and select an appropriate reason from the available options.
  
  
  
  Consult with Finance/Controlling Team: If you are unsure about the limits or the appropriate change reason, consult with your finance or controlling team. They can provide insights into the budgetary policies and help you understand the implications of changing limits or providing change reasons.
  
  
  Testing: After making any changes, test the transaction again to ensure that the error is resolved and that the posting can be completed successfully.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SE11: Data Dictionary
  SE16: Data Browser
  FB50: General Ledger Account Document Entry (or other relevant transaction codes based on your context)
  
  
  
  Documentation: Review SAP documentation or help files related to budget management and the TE560 table for more detailed information on how to manage budget limits and change reasons.
  
  
  User Roles: Ensure that you have the necessary authorizations to view and modify the TE560 table and to post transactions in the relevant modules.
  
  
  By following these steps, you should be able to address the EPS546 error and proceed with your transaction in SAP.