How To Fix EP553 - Document is cleared by deferral or capitalization of overdue items

SAP Error Message - Details

• Message type: E = Error

• Message class: EP - Messages for Posting Area

• Message number: 553

• Message text: Document is cleared by deferral or capitalization of overdue items

What causes this issue?

The document cannot be reversed because it has been cleared by a
deferral or capitalization of overdue items.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

First undo the clearing and then reverse the document in question.
Procedure for System Administration

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EP553 - Document is cleared by deferral or capitalization of overdue items ?

  The SAP error message EP553, which states "Document is cleared by deferral or capitalization of overdue items," typically occurs in the context of financial accounting and asset management. This error indicates that the document you are trying to process has already been cleared due to a deferral or capitalization process, meaning that the financial transaction has already been accounted for in a way that prevents further processing.
  Cause:
  
  Cleared Document: The document you are trying to post or modify has already been cleared in the system. This usually happens when overdue items have been capitalized or deferred, which means they have been moved to a different accounting period or have been accounted for in a different manner.
  Accounting Period Closure: The accounting period for the document may have been closed, preventing any further changes or postings.
  Incorrect Document Reference: You may be referencing a document that is not valid for the operation you are trying to perform.
  
  Solution:
  
  Check Document Status: Verify the status of the document in question. You can do this by using transaction codes like FB03 (Display Document) to see if the document has indeed been cleared.
  Review Clearing Entries: Look into the clearing entries that have been made for the document. This can help you understand how and why the document was cleared.
  Consult with Finance Team: If you are unsure about the clearing process or need to reverse a clearing, consult with your finance or accounting team. They may have the authority to reverse the clearing if necessary.
  Use Correct Document: Ensure that you are using the correct document for your transaction. If you are trying to post a new transaction, make sure it is not referencing a cleared document.
  Check Accounting Period: Ensure that the accounting period is open for posting. If the period is closed, you may need to open it or post in the correct period.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FBL1N (Vendor Line Item Display), FBL3N (G/L Account Line Item Display), and FBL5N (Customer Line Item Display) to analyze the document and its status.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, there may be known issues or fixes provided by SAP.
  Documentation: Review SAP documentation or user manuals related to financial accounting and asset management for more detailed procedures on handling cleared documents.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.